Client Project Coordinator

$49,920 - $60,320/Yr

Basile - San Diego, CA

Full-time - Mid Level

San Diego, CA

Specialty Trade Contractors

About the position

The Client Project Coordinator at Basile Studio is responsible for ensuring client project success through effective communication and coordination across multiple departments. This role requires a detail-oriented individual who thrives in a fast-paced environment and possesses strong problem-solving skills. The coordinator will manage client interactions, oversee project timelines, and facilitate collaboration among teams to meet project goals.

Responsibilities

• Manage initial and ongoing client communication throughout projects.
• Coordinate with multiple departments to ensure client project success.
• Respond in a timely manner to all sales inquiries.
• Work with Project Sales Engineering to vet potential projects and manage client communications regarding processes, pricing, timelines, and contracts.
• Understand the Master Schedule and capacity to facilitate client communication.
• Check in with team members on their progress and help solve roadblocks to meet deadlines.
• Act as the scheduling point of contact for internal teams and external clients.
• Collect status updates from the team to analyze and report progress to management.
• Collaborate with Engineering, Fabrication, and Admin teams to develop standards and streamline processes.
• Create and utilize tools to relay project schedules, updates, and critical information to clients in a timely manner.
• Assist in developing priorities for the Estimating and Engineering departments related to client inquiries.

Requirements

• Bachelor's Degree in Business Management or similar preferred.
• 3+ years of Project Coordination experience required.
• Excellent sales and customer service skills.
• Highly values efficiency and able to handle a high volume of tasks.
• Strong critical thinking and problem-solving skills.
• Exceptional organization and follow-through skills.
• Excellent interpersonal skills.
• Ability to multitask and prioritize workload.
• Ability to learn new technology.
• Proficiency in Microsoft Office and scheduling software required.
• Proficiency in Smartsheet a plus.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off
• 401(k) matching
• Parking Allowance