Client Services Coordinator

$55,000 - $65,000/Yr

Career Group - Miami, FL

Full-time - Entry Level

Hybrid - Miami, FL

Professional, Scientific, and Technical Services

About the position

The Client Services Coordinator plays a vital role in providing administrative support to a team of sales professionals within a global commercial real estate service firm. This position involves preparing proposals, presentations, and marketing materials, as well as coordinating various administrative tasks to ensure smooth operations within the office.

Responsibilities

• Collect documentation to complete voucher forms and process Brokers commission payments.
• Review marketing material and act as a point of contact for various groups to coordinate the completion of property information packages.
• Coordinate the preparation and production of client specific property packages.
• Coordinate sophisticated meetings and conferences.
• Schedule appointments, maintain calendars, arrange travel plans and coordinate meeting room reservations.
• Update and maintain various information databases.
• Generate standard and ad hoc reports and assist with website updates.
• Coordinate advertising schedules and placement with local centralized marketing group.
• Explain detailed and/or complicated information and comprehend instructions, short communications, and memos.
• Write routine reports and communications.
• Respond to common questions or complaints.
• Present information to a large group of employees.

Requirements

• Associates degree (A.A.) preferred.
• 3+ years providing administrative support to teams of professionals.
• 2+ years in the Real Estate industry.
• Ability to calculate figures such as percentages, discounts, and commissions and basic knowledge of financial terms and concepts with the ability to conduct basic financial analysis.
• Strong problem solving, interpersonal and organizational skills.
• Experience with Microsoft Office Suite required.
• Ability to edit templates in Power Point and/or InDesign.
• Strong marketing knowledge desirable.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k)
• Disability Insurance
• Paid holidays
• Vacation