Clinical Budget Analyst (Temporary Position)

Novocure - Portsmouth, NH

Part-time - Entry Level

Portsmouth, NH

Professional, Scientific, and Technical Services

About the position

The Clinical Budget Analyst is responsible for managing clinical vendor and investigative site budgets for Global Clinical Operations. This role encompasses overall clinical budget activities, including the development of budget templates and playbooks, budget negotiation escalations, and ensuring timely budget finalization. The Clinical Budget Analyst will interact effectively with vendors and investigative sites, as well as with Clinical Operation Project Teams, Finance, Legal, and Clinical Procurement to ensure alignment with and delivery of business objectives. This position is part-time, temporary, and remote, reporting to the Senior Manager, Clinical Operations Budget Analyst, tied to the Portsmouth, NH office. In this role, the Clinical Budget Analyst will perform end-to-end management of clinical budgets for vendors and investigative sites, adhering to Standard Operating Procedures (SOPs), federal and local regulations, and accepted financial practices. The analyst will develop budget templates in accordance with the Clinical Investigation Plan (protocol) and establish consistent negotiation parameters for each study. Acting as the central point of contact, the analyst will resolve budget escalations and collaborate with internal stakeholders, such as Legal, Clinical Operations, Procurement, and Finance, on issues requiring senior leadership approval, including insurance language and excessive costs. The Clinical Budget Analyst will also collaborate with clinical trial managers to address protocol-specific questions related to site budgets, ensuring that the final Budget Exhibit is clear for accurate and efficient payments to sites. Utilizing study protocols and fair market value databases, the analyst will complete long-range investigator grants forecasts and prepare site budget performance analysis and reports to support cost control. Regular communication with internal and external customers will be maintained, providing status updates on budgets and overseeing clinical trial vendor Key Performance Indicators (KPIs) on accuracy and timeliness of quarterly budget reconciliations and global spend transparency reporting. The analyst may also support financial audits and inspections, identify and escalate project and quality issues, and participate in the implementation of departmental Objectives and Key Results (OKRs), recommending process improvements and initiatives to enhance operations.

Responsibilities

• Perform end-to-end management of clinical budgets for vendors and investigative sites, in accordance with Standard Operating Procedures (SOPs), federal and local regulations, and accepted financial practices.
• Develop budget templates in accordance with the Clinical Investigation Plan (protocol) and establish consistent negotiation parameters, i.e. playbook, for each study.
• Act as central point of contact to resolve budget escalations.
• Collaborate with and escalate to internal stakeholders, e.g., Legal, Clinical Operations, Procurement, and Finance on issues needing senior leadership approval, e.g. insurance language, excessive costs and/or costs in excess of fair market value.
• Collaborate with clinical trial managers to address protocol-specific questions as related to site budgets, as needed.
• Ensure final Budget Exhibit is clear, ensuring accurate and efficient payments to sites.
• Utilize study protocol and fair market value databases to complete long-range investigator grants forecasts.
• Prepare site budget performance analysis and reports to support cost control.
• Maintain regular communications with internal and external customers including providing status updates on budgets.
• Oversee clinical trial vendor Key Performance Indicators (KPIs) on accuracy and timeliness of quarterly budget reconciliations and global spend transparency reporting.
• May support financial audits and inspections.
• Identify and escalate project and quality issues; supports corrective/preventive actions as required.
• Participate in the implementation of departmental Objectives and Key Results (OKRs); recommend process improvements and initiatives to enhance operations.
• Other related duties, as assigned.

Requirements

• Bachelor's degree, preferably in Business Administration/Finance/Accounting.
• Minimum of 2 years relevant experience in business/finance/accounting required.
• Clinical research experience in a pharmaceutical, biotechnology, or CRO environment required.
• Global clinical trial experience preferred.
• Basic knowledge of the pharmaceutical/device commercialization process, including clinical trials for human subjects.
• Experience in financial/budgeting systems/tools preferred.
• Knowledge of best demonstrated practices in structuring clinical study budgets; understanding of FMV.
• Advanced computer skills, including proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Organizational skills with strong attention to detail, precision, and accuracy.
• Ability to manage and prioritize multiple tasks simultaneously, proactively problem-solve, and manage competing priorities and deadlines.
• Excellent verbal and written communication skills, providing clear, concise, timely, and relevant information.
• Strong interpersonal skills with the ability to communicate and interact competently and professionally at all levels within a global cross-functional environment, while aware of cultural diversity.
• Ability to work well in a team as well as independently with limited oversight; is self-motivated and results-driven.
• Ability to analyze and interpret data and prepare evaluative summary reports.

Nice-to-haves

• Experience in financial/budgeting systems/tools preferred.
• Global clinical trial experience preferred.