Clinical Office Manager

Actalent - Cedar Grove, NJ

Full-time - Mid Level

Cedar Grove, NJ

10,001+ employees

Administrative and Support Services

About the position

The Clinical Office Manager at Actalent is responsible for overseeing the main practice in Morristown, managing a team of approximately 30 staff members. This role is primarily managerial, focusing on ensuring efficient office operations and high-quality patient care, with a smaller component dedicated to nursing tasks.

Responsibilities

• Oversee the entire office, including approximately 30 staff members.
• Assist in overseeing daily clinical operations, ensuring efficiency and compliance with regulations.
• Manage patient scheduling and coordinate appointments.
• Handle financial tasks such as billing, invoicing, and budgeting.
• Supervise staff, including training and scheduling.
• Maintain inventory of medical supplies and equipment.
• Collaborate with human resources for staffing needs.
• Ensure seamless communication between healthcare providers and administrative staff.
• Oversee the lab functions of the office, including inventory management.
• Assess and monitor patient health status, including vital signs and medical history.
• Provide education and support to patients and their families regarding health conditions and treatment plans.
• Collaborate with interdisciplinary teams to develop and implement individualized care plans.
• Perform specimen collection processing and manage laboratory results.
• Assist in pain management strategies for patients experiencing discomfort.
• Provide specialized care in areas such as ophthalmology, toddler care, and behavioral health.
• Maintain accurate patient records in Epic, including documentation of ICD-10 codes for diagnoses.
• Ensure compliance with safety protocols and infection control measures within the healthcare setting.

Requirements

• Proficiency in Epic and electronic health records.
• Associate's degree required; Bachelor's degree preferred.
• Valid NJ State Nursing License.
• 5 years of nursing experience.
• 2 years of leadership experience.

Nice-to-haves

• Experience in outpatient, urology, or oncology settings is a plus.
• Strong willingness to learn and lead.
• Excellent communication skills.
• Go-getter attitude.
• Good character and adaptability.
• Assertiveness when needed.

Benefits

• Salaried role with a great work-life balance.
• No weekends.
• Monday to Friday schedule, starting around 7/7:30am and ending around 6:00pm.