About the position
The Clinical Research Assistant will provide administrative and clinical support for the lab under the direction of the Principal Investigator (PI). Major duties include assisting in the preparation, management, and daily use of critical laboratory resources, processing and packing/shipping biological specimens, obtaining liquid nitrogen and dry ice, and preparing lab kits and supplies. The role also involves disposing of biohazard material, maintaining confidential filing systems, performing data entry, and preparing correspondence. Additional responsibilities include answering phone calls, scanning documents, updating research charts, and assisting with tumor collection and freezing samples. The position requires travel between UCLA Westwood and COCPs and involves working in a fast-paced environment with frequent interruptions.
Responsibilities
- Assist in preparation, management, and daily use of critical laboratory resources
- Process and pack/ship biological specimens using dry ice
- Obtain liquid nitrogen and dry ice
- Request and prepare lab kits and supplies
- Dispose of biohazard material
- Triage paperwork and maintain confidential filing systems
- Perform confidential data entry
- Prepare and distribute correspondence
- Answer incoming phone calls and take detailed messages
- Fax/photocopy/scan documents
- Scan lab manuals and update research charts and study logs
- Prepare investigational drug reports
- Obtain study participant records from internal and external sources
- Transport study participant records and charts to/from various clinic locations
- Assist in obtaining physician signatures
- Assist with campus/building tours for sponsor representatives
- Review schedules for research coordinators and remind them of commitments
- Assist in tumor collection and freezing samples in liquid nitrogen
- Pick up oral medications from pharmacy
- Retrieve used oral medication for recording by research coordinator
- Attend meetings as required and perform other duties as needed
Requirements
- Excellent interpersonal skills to effectively interact with campus departments and the public
- Ability to prioritize workload and ensure confidentiality
- Ability to use a personal computer and other standard office and lab equipment
- Ability to answer incoming calls and take appropriate and detailed messages
- Ability to file accurately in both alphabetical and numerical sequence
- Ability to work in a fast-paced environment and shift priorities to meet deadlines
- Skills in performing duties with frequent interruptions and/or distractions
- Willingness to travel between UCLA Westwood and COCPs
- Ability to compose correspondence, prepare logs, and complete research forms/documents using clear and concise English grammar
- Ability to compose letters and memos using clear and concise English grammar
- Ability to work with a high level of accuracy when preparing lab specimens for shipment and/or delivery to clinical research laboratories
- Ability to lift/push/pull equipment such as fax machine, computers, large amounts of documents and boxes, and lift/push/pull up to approximately 50 lbs.
- Facility with medical terminology and a strong understanding of the delivery of medical care
- Ability to assist with general lab organization, safety, ordering, stocking, and maintenance of inventory laboratory supplies
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