Clinical Research Financial Analyst

University of Virginia - Charlottesville, VA

Full-time

Charlottesville, VA

Educational Services

About the position

The Cancer Center Office of Clinical Research (OCR) at the University of Virginia is seeking a Clinical Research Financial Analyst to join their team. This role is crucial for individuals who possess knowledge and experience in clinical trials budgeting processes. The Clinical Research Financial Analyst will work under the supervision of the OCR Finance Manager, focusing on developing budgets for clinical trials, managing internal payments for trial expenses, and overseeing billing to external sponsors. The position requires collaboration with various stakeholders, including study sponsors, clinical research teams, the Office of Grants and Contracts, and personnel from the School of Medicine Clinical Trials Office to ensure compliance with the complex regulations governing clinical research billing. The responsibilities of the Clinical Research Financial Analyst include developing standardized costs for clinical trials and creating budget templates tailored to different types of trials. The analyst will also be responsible for negotiating budgets for new and amended clinical trials, which includes accounting for protocol-required tests and procedures, non-procedural charges, and applicable invoiceable services. Additionally, the analyst will facilitate contract negotiations between sponsors and university officials, ensuring that all financial aspects are clearly defined and agreed upon. Another key responsibility is to facilitate the review and update of the study billing coverage analysis, ensuring compliance with federal and institutional regulations, particularly the CMS National Coverage Decision for research and other third-party billing rules. The analyst will also handle invoicing for sponsor administrative fees, invoiceable procedures, patient visits, and reimbursements. Continuous management and review of grants and funds throughout the study, along with reconciliation of payments at study closure, are also essential tasks. The analyst will collaborate with various internal departments, including the investigational pharmacy and the Office of Sponsored Programs, to ensure that study protocols, informed consent forms, contracts, and clinical research charges are appropriately managed and billed.

Responsibilities

• Develop standardized costs for clinical trials and create budget templates for types of trials.
• Develop and negotiate budgets for new and amended clinical trials, including costs for protocol-required tests/procedures, non-procedural charges, and applicable invoiceable services.
• Facilitate and participate in clinical trial contract negotiations between sponsors and university officials.
• Facilitate the review and/or update of the study billing coverage analysis, ensuring compliance with federal and institutional regulations.
• Invoice the sponsor for administrative fees, invoiceable procedures, patient visits, and patient reimbursement.
• Continuously review and manage grants/funds throughout the study and reconcile payments at study closure.
• Collaborate with study teams, investigational pharmacy, Office of Sponsored Programs, and Clinical Trials Office billing staff to ensure appropriate fees and billing procedures.

Requirements

• High School Diploma required; Bachelor's Degree preferred.
• At least one year of experience in a related field.
• Licensure such as CMA, CFA, CTP, or CPA is typically acquired while in the position.

Benefits

• Anticipated hiring range: $55,000 - $70,000 depending on qualifications and experience.
• Includes UVA benefits.