Clinical Trial Management System Administrator

Kelly Services • Austin, TX

446d • Remote

About The Position

The Clinical Trial Management System (CTMS) Administrator is responsible for managing all aspects of the client's Clinical Trial Management System, ensuring the smooth execution of clinical trials across various sites. This role includes overseeing system upgrades, managing user access, developing training programs, and collaborating with multiple departments to ensure compliance and efficiency in clinical trial processes.

Requirements

• Minimum of 5 years' clinical research experience, including familiarity with Clinical Conductor and/or RealTime CTMS.
• Strong understanding of the clinical trial process.
• Proven ability to work both independently and as part of a team.
• Excellent problem-solving, organizational, and critical thinking skills.
• Proficiency in computer systems, particularly Excel.
• Bachelor's Degree or equivalent experience required.
• Minimum of 2 years of CTMS administration experience.

Nice To Haves

• Preferred experience with Clinical Conductor CTMS and RealTime CTMS systems.

Responsibilities

• Oversee the upgrade of the client's Clinical Trial Management System (CTMS).
• Build and update clinical trial protocols in the CTMS throughout the study lifecycle.
• Manage user access for employees, contractors, investigators, CRAs, and auditors.
• Ensure smooth onboarding and system integration for all client sites.
• Act as the primary CTMS resource for all departments.
• Develop policies and procedures to ensure efficient CTMS management.
• Create and implement staff training plans and follow-up programs for system use.
• Lead strategic planning for system upgrades and financial data collection in collaboration with the Finance, Operations, IT, and Recruitment teams.
• Collaborate with Finance Specialists to ensure accurate invoicing and special payments.
• Build and manage financial budgets and pass-through payments for clinical study protocols.
• Establish and enforce financial reporting policies, procedures, and best practices.
• Serve as the main contact for CTMS vendors, addressing issues such as stipend payments.
• Manage vendor and study data in the CTMS, ensuring system accuracy.

Benefits

• Voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability.
• Access to a retirement savings plan.
• Service bonus and holiday pay plans (earn up to eight paid holidays per benefit year).
• Transit spending account.
• Paid sick leave under the applicable state or local plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Administrative and Support Services
• Education Level: Bachelor's degree