CMBC Operations Coordinator

$65,998 - $102,024/Yr

University of California - San Diego, CA

Full-time - Entry Level

San Diego, CA

5,001-10,000 employees

Educational Services

About the position

The CMBC Operations Coordinator at UC San Diego serves as the administrative backbone for the Center for Marine Biodiversity and Conservation (CMBC). This role involves executing various administrative functions, including expense tracking, event planning, and resource coordination, while supporting the scientific research and teaching missions of CMBC faculty. The Coordinator will interact with faculty, students, and staff across multiple university units, ensuring smooth operations and effective communication.

Responsibilities

• Track and process expenses using UC San Diego service and business systems.
• Plan and host events for CMBC.
• Maintain CMBC shared systems and electronic files, including email listservs.
• Coordinate the use of CMBC-managed resources, such as conference room reservations and event supplies.
• Support event planning and implementation, including logistics for speakers and guest travelers.
• Facilitate student programming and serve as an administrative liaison for CMBC students.

Requirements

• Experience in operational and/or program administration.
• Experience planning, coordinating, and overseeing events and meetings for various group sizes.
• Proficiency in word processing and spreadsheets, including MS Word and Excel or Google Suite.
• Strong organizational skills and ability to multi-task under demanding timeframes.
• Excellent communication and interpersonal skills for effective interaction with staff at all levels.
• Ability to provide effective customer service and use sound judgment in addressing issues.

Nice-to-haves

• Experience with University systems and processes.
• Creative problem-solving skills.
• Ability to work evenings and weekends as needed.

Benefits

• Health Insurance
• Retirement Plan
• Sick Days
• Flexible hours
• Hybrid work flexibility