Collections Analyst / Accounts Receivable

Beacon Hill Staffing Group - Washington, DC

Full-time

Washington, DC

Administrative and Support Services

About the position

Beacon Hill Financial is partnering with a commercial organization in Bethesda, MD to bring a B2B Collections Analyst to their team. This position is fully in-office at their Bethesda, MD location. The ideal candidate will not only focus on the collections aspect of the role but will also possess a strong accounting background. The role requires comfort in applying payments and handling basic accounts receivable duties, ensuring that the organization’s financial transactions are managed effectively and efficiently. As a B2B Collections Analyst, you will be responsible for managing the organization's accounts receivable ledger, ensuring the accuracy of entries, and generating and sending out invoices to clients in a timely manner. You will monitor customer account details for non-payments, delayed payments, and other irregularities, and follow up on outstanding receivables through various communication methods including phone calls and emails. Resolving billing discrepancies and disputes promptly is crucial, as is setting up payment arrangements and negotiating payment terms with delinquent clients. Maintaining accurate records of collections activities and customer interactions is essential, as is preparing aging reports and other accounts receivable reports as needed. You will work closely with the finance team to reconcile accounts and resolve any discrepancies, and collaborate with other departments to improve billing and collection processes. Staying updated on industry best practices and regulations related to accounts receivable and collections will also be part of your responsibilities.

Responsibilities

• Manage the organization's accounts receivable ledger and ensure accuracy of entries.
• Generate and send out invoices to clients in a timely manner.
• Monitor customer account details for non-payments, delayed payments, and other irregularities.
• Follow up on outstanding receivables through phone calls, emails, and other communication methods.
• Resolve billing discrepancies and disputes promptly.
• Set up payment arrangements and negotiate payment terms with delinquent clients.
• Maintain accurate records of collections activities and customer interactions.
• Prepare aging reports and other accounts receivable reports as needed.
• Work closely with the finance team to reconcile accounts and resolve any discrepancies.
• Collaborate with other departments to improve billing and collection processes.
• Stay updated on industry best practices and regulations related to accounts receivable and collections.

Requirements

• Strong accounting background with experience in accounts receivable and collections.
• Proficiency in managing accounts receivable ledgers and ensuring accuracy of entries.
• Ability to generate and send invoices in a timely manner.
• Experience in monitoring customer accounts for irregularities and following up on outstanding receivables.
• Strong communication skills for effective follow-up on collections via phone and email.
• Ability to resolve billing discrepancies and disputes promptly.
• Experience in setting up payment arrangements and negotiating terms with clients.
• Strong organizational skills to maintain accurate records of collections activities.
• Ability to prepare aging reports and other financial reports as needed.
• Experience in collaborating with finance teams and other departments to improve processes.

Nice-to-haves

• Familiarity with industry best practices and regulations related to accounts receivable and collections.
• Experience with financial software or accounting systems.