College Event Planner

$34,840 - $45,198/Yr

Lehigh Carbon Community College - Schnecksville, PA

Full-time - Entry Level

Schnecksville, PA

Educational Services

About the position

The College Event Planner at Lehigh Carbon Community College is responsible for scheduling and planning all internal and external event activities. This role involves facilitating room set-ups, operating audio-visual systems for events, and managing event schedules through a computerized system. The position requires a high level of organization and customer service, as the planner will liaise with various departments and external organizations to ensure successful event execution.

Responsibilities

• Schedule and plan all internal and external event activities.
• Facilitate room set-ups and manage facility activities for events.
• Set up and operate audio-visual systems for events.
• Enter events into the LCCC calendar system.
• Coordinate with college departments and external entities to accomplish event objectives.
• Serve as a liaison to all internal and external customers.
• Process room requests for events requested by faculty, staff, and students.
• Assist requestors in coordinating event requirements and resources needed.
• Calculate room rental fees for outside organizations and process payments with the Business Office.
• Maintain records of billing and room inventory using a computerized scheduling system.
• Investigate and suggest alternative space when requested rooms are unavailable.
• Provide annual data on space utilization and maintain files for all room requests.

Requirements

• High school diploma or GED and one year of work experience; or associate degree from an accredited institution.
• Experience with computer software platforms or ability to learn required technology.
• Strong working knowledge of MS Office - Word, Access, and Excel.
• Ability to lift tables, chairs, and boxes.
• Excellent organizational and multitasking skills.
• Strong customer service skills and good judgment to troubleshoot challenges.

Nice-to-haves

• Demonstrated experience with event planning and support.
• Bilingual (Spanish).
• Experience with 25Live software.

Benefits

• Health Insurance - Medical, Prescription Drug, and Dental plans covering full-time staff, spouse, and dependents.
• Vision insurance.
• Flexible Spending Account.
• Life and Accidental Death Dismemberment insurance.
• Long-Term Disability Insurance.
• Vacation/Sick/Personal Choice Days.
• Employee Assistance Program.
• Education Assistance Program.
• Tuition Waiver for Lehigh Carbon Community College.
• Retirement benefits.
• Bereavement Leave.
• 13 Paid Holidays.