Commercial Purchasing Associate

$62,400 - $76,960/Yr

Russell Tobin - South San Francisco, CA

Full-time - Entry Level

South San Francisco, CA

Administrative and Support Services

About the position

The Commercial Purchasing Associate will play a crucial role in the Commercial Portfolio Organization (CPO) of a biotechnology corporation, focusing on the procurement of services from vendors and advertising agencies. This position involves creating Purchase Orders (POs), processing invoices, and providing customer support to internal and external stakeholders, ensuring efficient operations within the Marketing organization.

Responsibilities

• Create and manage Purchase Orders (POs) within Mybuy to ensure timely procurement of services.
• Process multiline invoices accurately and efficiently, ensuring compliance with company policies and procedures.
• Act as the single point of contact for all contract-related queries, amendments, and POs within the Marketing organization.
• Provide exceptional customer support to internal Marketers and external Agency partners, addressing inquiries and resolving issues promptly.
• Ensure timely review and approval of purchase requisitions in Mybuy.
• Flag and resolve issues or delays by ensuring purchase requisition and invoice processing are completed on time or by submitting tickets to IT for system issues.
• Partner with Finance and the Commercial Contracts Associate to ensure PO structure is optimized for complex contracts with AORs and media agencies, and drive accuracy in reporting via FACT coding.
• Maintain accurate and up-to-date records of all procurement and invoicing activities.

Requirements

• Bachelor's degree required.
• Preferred experience with contract management and purchase order (PO) requisition systems and processes.
• Intermediate knowledge of Mac operating systems, contracting systems, and online/cloud systems (e.g., Google Docs, Google Drive, Google Sheets).
• Demonstrated working knowledge of Microsoft Office programs (MS Word, MS Excel).
• A basic understanding of accounting and billing to support the development of optimal PO structure is a bonus.

Nice-to-haves

• Experience in Software deployment
• 1 year of experience in Purchasing.

Benefits

• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Health insurance
• Pet insurance
• Vision insurance