Commercial Purchasing Associate

$77,002 - $77,002/Yr

Tailored Management - South San Francisco, CA

Full-time - Entry Level

South San Francisco, CA

Professional, Scientific, and Technical Services

About the position

The Commercial Purchasing Associate will be responsible for creating purchase orders (POs) and processing multi-line invoices using Mybuy. This role serves as a key point of contact for Finance, Procurement, and Marketing Operations, ensuring efficient operations within the Marketing organization. The Associate will enhance spend optimization for AORs and media agencies while addressing the needs of all stakeholders involved.

Responsibilities

• Create and manage purchase orders (POs) within Mybuy to ensure timely service procurement.
• Process multiple invoices accurately and efficiently, ensuring compliance with company policies and procedures.
• Act as the single point of contact for all contract-related queries, amendments, and POs within the Marketing organization.
• Provide exceptional customer support to internal Marketers and external Agency partners, addressing inquiries and resolving issues promptly.
• Ensure timely review and approval of purchase requisitions in Mybuy.
• Flag and resolve issues or delays by ensuring purchase requisition and invoice processing are completed on time or by submitting tickets to IT for system issues.
• Partner with Finance and the Commercial Contracts Associate to ensure the PO structure is optimized for complex contracts with AORs and media agencies, and drive accuracy in reporting via FACT coding.
• Maintain accurate and up-to-date records of all procurement and invoicing activities.

Requirements

• Bachelor's degree required.
• 2 years of experience in contracts management.
• 2 years of experience in purchasing.
• 2 years of experience with purchase order requisition systems and processes.

Nice-to-haves

• Preferred experience with contract management and purchase order (PO) requisition systems and processes.
• Intermediate knowledge of Mac operating systems, contracting systems, and online/cloud systems (e.g., Google Docs, Google Drive, Google Sheets).
• A basic understanding of accounting and billing to support the development of optimal PO structure.

Benefits

• Dental insurance
• Health insurance
• Vision insurance