Commercial Team Coordinator (Sales, Marketing, Commercial Operations)

Allakos - Redwood City, CA

Full-time - Mid Level

Redwood City, CA

Professional, Scientific, and Technical Services

About the position

The Commercial Team Coordinator at Allakos Inc. plays a crucial role in supporting the Commercial leadership team across Sales, Marketing, and Commercial Operations. This position involves providing operational and project management support, ensuring efficient workflow, and facilitating communication among internal and external stakeholders. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively.

Responsibilities

• Assist with daily operations of the Commercial team, ensuring smooth and efficient workflow.
• Coordinate meetings and manage calendars for the Commercial team.
• Prepare and submit expense reports for approval as appropriate.
• Manage new hire onboarding across the Commercial team.
• Document management using Box.
• Manage agendas and capture meeting notes for Commercial and cross-functional team meetings.
• Plan and coordinate offsite meetings and logistics.
• Coordinate travel arrangements as needed.
• Manage the contract request process for Commercial, including confidentiality agreements and vendor contracts.
• Ensure honoraria are processed according to internal processes/procedures.
• Manage the FMV monitoring process.
• Submit requests for purchase orders and track budget and invoice activity reporting.

Requirements

• Bachelor's degree in business, science, or communications is required.
• 7+ years of experience in administrative/coordination roles.
• At least 5 years' experience in life sciences strongly preferred.
• Experience in a startup environment with progressively increasing responsibilities.
• Advanced knowledge of Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Strong attention to detail.
• Excellent written and spoken communication skills.
• Ability to work successfully with internal senior leaders and external thought leaders and scientists.
• Demonstrated excellent organization, project management, multi-tasking and planning skills.

Benefits

• Competitive salary commensurate with experience and qualifications.