Community Affairs and Pro Bono Administrative Assistant

King & Spalding - Atlanta, GA

Full-time

Atlanta, GA

1,001-5,000 employees

Professional, Scientific, and Technical Services

About the position

The Community Affairs and Pro Bono Administrative Assistant at King & Spalding provides essential administrative support to the Community Affairs and Pro Bono Department. This role involves maintaining databases, managing budgets, coordinating community service projects, and ensuring effective communication with various stakeholders. The assistant will play a key role in promoting the firm's commitment to community service and pro bono work, while also supporting the logistics of various campaigns and events.

Responsibilities

• Maintain firm-wide civic/charitable contribution and pro bono databases.
• Document all partner matches and organize matching funds data by client.
• Manage budget and monthly general ledger reports and submit payment requests into Chrome River.
• Draft quarterly reports summarizing Community Fund payments by office.
• Coordinate all aspects of the Atlanta Office annual United Way campaign.
• Coordinate the donation process for firm personnel to approved disaster relief efforts.
• Ensure internal data including webpages and volunteer tracking spreadsheets are up-to-date.
• Coordinate planning and manage logistics for community service projects and events.
• Serve as 'day of event' coordinator and team manager as needed.
• Assist with coordination of summer internships for high school interns.
• Respond to annual external pro bono surveys and submit attorneys to pro bono honor roll lists.
• Assist with event planning for awards events and nonprofit partner events.

Requirements

• Strong written and interpersonal communication skills.
• Proven organizational skills.
• Ability to manage several tasks and projects simultaneously.
• Ability to work alone and in a team environment.
• Proficiency with Microsoft Word and Excel.
• College degree required.

Benefits

• 401(k)
• Disability insurance
• Employee discount
• Flexible spending account
• Health savings account
• Paid time off
• Profit sharing