Community Association Executive Assistant- Law Firm

$65,000 - $80,000/Yr

Becker And Poliakoff - Fort Lauderdale, FL

Full-time - Mid Level

Fort Lauderdale, FL

Professional, Scientific, and Technical Services

About the position

The Community Association Executive Assistant at Becker & Poliakoff is a vital role that supports attorneys in the Community Association Department. This position is essential for ensuring the smooth operation of legal practice and client management, contributing to a dynamic and high-performing team. The role involves a variety of administrative tasks, including managing schedules, preparing legal documents, and handling client relations.

Responsibilities

• Accurately enter billing time in Aderant for assigned attorneys and process expense reports efficiently.
• Manage complex scheduling and maintain the attorneys' calendars, ensuring effective time management and prioritization.
• Create and edit a variety of legal documents, including letters, memos, amendments, addendums, and contracts, with precision and attention to detail.
• Conduct corporate searches and navigate State and DBPR websites for essential information.
• Assist with presentations, special engagements, and other tasks as needed.
• Handle conflicts, manage new client packages, and oversee the opening and closing of files.

Requirements

• A minimum of seven years of experience in executive assistance with a Bachelor's degree or ten years as a legal assistant.
• Excellent administrative and organizational abilities, strong command of grammar, spelling, and punctuation.
• Advanced skills in Microsoft Office and knowledge of a document management system such as iManage.
• Outstanding client relations and customer service skills.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Vision insurance