Community Association Support Specialist

$41,600 - $45,760/Yr

Meadows Community Association - Sarasota, FL

Part-time - Entry Level

Sarasota, FL

Administrative and Support Services

About the position

Join the Meadows Community Association (MCA) team! We are a highly sought after, large Master Community Association located close to downtown Sarasota, University Town Center and Benderson Park. Our community has an abundance of open space that is home to over 3,450 single family homes, villas and condominiums. We are looking for a Compliance Administrative Assistant with experience and working knowledge of Florida Statutes 720 and 718. The Compliance Administrative Assistant will work directly with the Assistant General Manager in enforcing and processing the community standards with an emphasis on administrative and community interaction. The Compliance Administrative Assistant will be responsible for enforcing standards according to the Articles, Bylaws, and Maintenance Restrictions of the Meadows. This includes maintaining the Association's records of violations and ensuring compliance with federal, state, and local statutes and regulations. The role involves providing property owners with the necessary information to correct violations in a timely manner, overseeing the entire violation process, and re-inspecting properties for compliance status. The assistant will also follow up on standards-related complaints, maintain and update inspection files, and create property exhibits of covenants, conditions, and restrictions for each violation. Additionally, the Compliance Administrative Assistant will coordinate with the General Manager and Hearing Committee on scheduling hearing dates and times in accordance with Florida Statute, reserve and set up meeting rooms for upcoming hearings, and attend violation hearing meetings to take minutes and maintain records. The position requires proficiency in computer skills, particularly in Microsoft Office, and the ability to multi-task effectively. The role is part-time with the possibility of becoming full-time, and the majority of work will be completed indoors in a temperature-controlled environment with some driving required.

Responsibilities

• Enforce standards according to the Articles, Bylaws, and Maintenance Restrictions of the Meadows.
• Maintain Association's records of violations and ensure compliance with federal, state, and local statutes and regulations.
• Provide property owners with the information necessary to correct violations in a timely manner.
• Oversee the entire violation process.
• Re-inspect properties for compliance status, taking pictures and making notes.
• Follow up on standards-related complaints and investigate allegations of violations.
• Maintain and update inspection files and photos electronically and in hard copies.
• Create property exhibits of covenants, conditions & restrictions for each violation.
• Create chronology for the General Manager to present to the MCA Board of Directors.
• Coordinate with General Manager and Hearing Committee on scheduling hearing dates and times.
• Reserve and set up meeting room for upcoming hearings.
• Attend violation hearing meetings, take minutes, and maintain records.
• Report fines for collection to Assistant General Manager.

Requirements

• Proficient computer skills and knowledge of Microsoft Office, including Outlook, Word, and Excel.
• Self-motivated, proactive, detail-oriented team player.
• Time management and time-critical prioritization skills.
• Experience in community association management with previous experience working in a Condominium and/or Homeowner Association.
• Strong understanding of Florida Statute 720 and 718.
• CAM license preferred.

Nice-to-haves

• Experience with Covenants, Conditions & Restrictions.

Benefits

• Flexible schedule.