Associa - Schaumburg, IL
posted 4 months ago
Associa is seeking a full-time Portfolio Property Manager for its Residential Property Management company located in Schaumburg, Illinois. The ideal candidate must hold a current Community Manager's License in the State of Illinois. This position is crucial for managing various types of residential communities, including condominiums, townhomes, and homeowner associations. The Portfolio Property Manager will be responsible for a wide range of tasks that ensure the smooth operation and management of these communities. The role involves preparing annual budgets, which includes incorporating information from reserve studies, analyzing and implementing the findings from these studies, and preparing requests for proposals from contractors. The manager will also be tasked with analyzing and evaluating bids, negotiating contracts, and working directly with contractors to monitor the quality of their work. Regular property inspections will be a key responsibility, ensuring both maintenance and property appearance are up to standard. The manager will document any violations and work with their assistant to draft necessary correspondence. In addition to these responsibilities, the Portfolio Property Manager will need to review and understand insurance requirements, develop and implement policies and procedures, and prepare management reports and updates. Attendance at Board meetings is essential, along with timely follow-up on action items. The manager will oversee administrative work performed by their assistant and maintain strong relationships with property owners, responding promptly to emails and phone calls. They will also address and resolve homeowner issues professionally and efficiently, ensuring familiarity with each Association's governing documents. The role requires a proactive approach to managing owner account histories, including marking accounts for late fees and turning over delinquent accounts to attorneys for collections. Daily review and sign-off on maintenance work orders and conversion/closing packages are also part of the job. The manager will provide regular updates to Association Board members and be on-call for after-hour emergencies. This position requires adherence to company policies and procedures, as well as the property manager guidelines set forth by Associa. The work environment is team-oriented, with each Portfolio Property Manager assigned an assistant, and support from customer service, accounting, and closing representatives.