Compliance Specialist - Distribution

Dreamfields Jeeter - La Grange, IL

Full-time

La Grange, IL

1,001-5,000 employees

About the position

The Compliance Specialist in the Distribution Department at DreamFields is responsible for ensuring that all cannabis distribution activities adhere to state and federal regulations. This role involves overseeing product movement tracking, maintaining accurate distribution records, and managing compliance-related data within ERP systems. The specialist acts as a liaison between distribution teams and regulatory bodies, playing a crucial role in safeguarding the company's reputation and legal standing in the cannabis industry.

Responsibilities

• Ensure all cannabis distribution activities comply with local, state, and federal regulations, including METRC or equivalent track-and-trace systems.
• Stay current on cannabis distribution laws and regulations and update company practices as necessary.
• Conduct regular audits of distribution operations to ensure full compliance, identifying potential risks or gaps.
• Track the movement of cannabis products from the manufacturing facility to retailers or other licensed entities, ensuring compliance with all regulations.
• Maintain accurate logs for incoming and outgoing shipments and ensure data integrity in the track-and-trace systems.
• Prepare and submit all required distribution reports to regulatory authorities in an accurate and timely manner.
• Maintain comprehensive records of all product distributions, including shipping logs, chain of custody documents, invoices, and compliance certificates.
• Serve as the primary point of contact between distribution teams, compliance officers, and state regulatory agencies.
• Work with internal teams (e.g., production, logistics, and sales) to ensure seamless distribution operations and resolve compliance-related issues.
• Communicate changes in cannabis distribution regulations to internal stakeholders and ensure adherence to new policies.
• Manage ERP software related to distribution tracking, ensuring all product movement, inventory, and compliance data is accurately logged.
• Train distribution staff on the proper use of ERP systems for regulatory compliance and record-keeping.
• Collaborate with IT and other departments to ensure ERP systems align with distribution compliance needs.

Requirements

• HS Diploma, GED, or bachelor's degree in business, compliance, or a related field.
• Minimum of 2 years of experience in a compliance role within a regulated industry (e.g., cannabis, food, pharma, alcohol, etc.).
• Experience working with cannabis track-and-trace systems (e.g., METRC) and ERP systems for distribution and compliance.
• Knowledge of state and federal cannabis distribution regulations, particularly in delivery requirements, packaging/labeling, and record retention.
• Strong attention to detail and ability to maintain accurate records.
• Proficient in ERP systems and Microsoft Office Suite (Excel, Word, PowerPoint).
• Excellent communication and collaboration skills for working with regulatory bodies and internal teams.
• Strong organizational skills and ability to multitask.
• Problem-solving and analytical skills for addressing compliance issues.