Computer Operations Aide I

Brewster Central School District Bus Garage - Brewster, NY

Full-time - Entry Level

Brewster, NY

Educational Services

About the position

The Computer Operations Aide I position at Brewster Central School District involves the basic operation and use of the student records system and school administration software. This role is essential for the management and reporting of data and records necessary for school operations. The aide will perform technical procedures related to data processing, ensuring that all incoming and outgoing materials related to student administrative computer applications are processed and maintained accurately. The position requires considerable interaction with school administrators, teachers, personnel, and students, providing first-line technical support and basic training to system users as needed. In this role, the aide will assist in coordinating, planning, and entering the school district's administrative and student data, which includes student records, attendance, scheduling, and report cards. Responsibilities also include maintaining equipment inventory, managing insurance records, tracking equipment usage, and importing data from various sources into the school district database. The aide will be responsible for coding and reviewing data formatting to ensure accurate processing and reporting, as well as preparing and disseminating letters, invoices, and district calendars. The aide will utilize a mass notification system to coordinate messages and contact families regarding equipment repairs and unreturned items. Producing reports for administration, auditing output reports for completeness and accuracy, and assisting students and staff with technical issues such as password resets and troubleshooting are also key responsibilities. The aide will manage computer user accounts for faculty, staff, students, and administration, and may assist in the design and implementation of new applications, as well as perform minor repairs to computers and peripheral equipment. Overall, this position plays a vital role in supporting the technological needs of the school district and ensuring smooth operations of computer systems.

Responsibilities

• Assists in the coordination, planning, and entering of the school district's administrative and student data.
• Processes and maintains all incoming and outgoing material related to student administrative computer applications.
• Maintains equipment inventory and manages related insurance records.
• Tracks equipment usage including all aspects of equipment retrieval and quarterly disposal.
• Imports data from various school and community sources for incorporation in the school district database.
• Codes and reviews formatting of data appropriately to ensure accurate processing and reports.
• Prepares and disseminates letters, invoices, and district calendars.
• Utilizes mass notification system to coordinate and schedule messages.
• Contacts families regarding equipment including cost of repairs and unreturned equipment.
• Produces reports for administration as needed.
• Audits output reports for completeness and accuracy.
• Assists students, teachers, and administrators with a variety of technical issues including password resets and troubleshooting.
• Assists in maintaining communications with faculty to determine computer needs.
• Works with programming and systems personnel in resolving computer related problems.
• Manages computer user accounts for faculty, staff, students, and administration.
• May formulate queries and assist in the design and implementation of new applications.
• May provide technical assistance to faculty, administrators, and students.
• May perform minor repairs to computers, printers, and other peripheral equipment and devices.
• May assist with operating and maintaining technical equipment such as hotspots, laptops, video cameras, and digital cameras.

Requirements

• Graduation from high school or possession of a comparable diploma and one (1) year of work experience which included computer operations or data processing.
• Three (3) years of work experience which included computer operations or data processing.
• An equivalent combination of education and experience as described above.
• Post-secondary level education may be substituted for one (1) year of the required experience on the basis of thirty (30) college credits per year of experience.

Nice-to-haves

• Working knowledge of principles and practices of computer system operations, analysis, and troubleshooting.
• Good technical aptitude and ability to stay current with changes in technology.