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Informa - Boulder, CO
posted 3 days ago
About the position
The role is responsible for providing administrative and event coordination support for the Content and Operations teams on SupplySide. This includes ensuring that all event deadlines are met and supporting the Content Team in various capacities. The position requires attending regular meetings with the Content and Events Teams to ensure that event objectives are supported and deadlines are adhered to. Additionally, the role involves contributing to content goals and staying updated with industry news relevant to the position.
Responsibilities
- Adheres to all event deadlines and provides administrative and coordination support for the Content Team so that all deadlines are met
- Attends regular meetings with Content and Events Teams to ensure event objectives are supported and all event deadlines are met
- Contributes to content goals and stays up-to-date with industry news relevant to the position
- Provides speaker coordination support including contracting speakers, coordinating speaker proposal process, and submissions/applications review
- Coordinates pre-event planning calls with speakers & moderators
- Collects speaker bios, headshots and other necessary information for promotion and print
- Fulfills speaker badge requests, housing requirements and travel needs
- Submits check requests for payment and/or reimbursement; adheres to speaker budget and tracks honorariums and expenses
- Collects, reviews, and distributes speaker presentations
- Provides conference planning, operations and marketing support including inputting programming into conference management software
- Coordinates and communicates with event marketing team to ensure efficient execution
- Reviews print and digital marketing materials for accuracy and completion
- Helps update and improve conference processes
- Works with operations team, sponsorship team and speakers to determine room sets, AV needs for each session
- Coordinates with operations team on conference signage, work orders and conference room floor plans
- Oversees pre-planning activities for Good Manufacturing Practices courses and ensures their seamless execution onsite
- Provides onsite event production support including traveling domestically to in-person events 4-6 times per year
- Assists the Conference Team with speaker management
- Trains temporary staff
- Oversees speaker-ready room and/or education rooms
- Helps with A/V, PowerPoint setup, and speaker preparation in presentation rooms
- Offers a high level of service to speakers and conference attendees/exhibitors/sponsors at all times
- Oversees speaker and speaker guest registrations and hotel needs
- Works with the Operations Team to help ensure that rooms are set up correctly and meet programming needs
- Assists Audio/Visual teams and speakers to ensure successful A/V for speaker presentations and content recording
- Assists with occasional on-stage introductions and speaking needs
- Provides post-event support including assisting in executing post-show attendee program survey for feedback on program quality and themes
- Assists content and marketing team with speaker presentation sharing post-event
- Participates in show review/download process to reflect and improve the show each year
- Collects and shares session leads and counts as needed
- Contributes to post-show data reporting
- Audits financials post-event and manages speaker reimbursements
- Provides various administrative support to content team
- Handles freelance writer coding and invoicing
- Manages editorial board deliverables
