Conference-Event Manager I - Peds ID

$52,500 - $68,000/Yr

University of Florida - Jacksonville, IL

Full-time - Entry Level

Jacksonville, IL

Educational Services

About the position

The Conference-Event Manager I position at the University of Florida involves collaborating with staff and clients to establish clear event goals and objectives. The role requires the development and recommendation of event operating procedures, as well as the establishment and management of event planning timelines. The Conference-Event Manager will create task assignments and propose the necessary resources needed to execute successful events. This position is crucial for the planning and execution of an annual conference, where the manager will work closely with members of the Strategic Plan team to ensure all aspects of the event are aligned with the organization's goals. In addition to planning, the Conference-Event Manager will work with designers to create invitations, promotional materials, and other printed items necessary for the event. Leadership and coordination are key components of this role, as the manager will oversee speakers, staff, and volunteers during the event program and production. Establishing professional relationships with community partners is essential, as the manager will be responsible for securing support letters, Memorandums of Understanding (MOUs), and Continuing Education Units (CEUs). The role also includes attending advisory committee meetings, specifically the Clinical Effectiveness Group (CEG), and preparing post-event analyses to assess opportunities for improvement. The Conference-Event Manager will make recommendations for enhancing events and services for both internal and external stakeholders and will implement these recommendations as appropriate. The position requires a proactive approach to seeking innovative and creative ideas for events through research, networking, continuing education classes, and Grand Rounds.

Responsibilities

• Collaborate with staff and clients to establish event goals and objectives.
• Develop and recommend event operating procedures.
• Establish and manage event planning timelines.
• Create task assignments and propose resources needed to execute events.
• Work with designers to create invitations and promotional materials.
• Provide leadership, direction, and coordination among speakers, staff, and volunteers during events.
• Establish professional relationships with community partners and secure support letters, MOUs, and CEUs.
• Oversee and facilitate event briefing and coordination of speakers/presenters.
• Attend advisory committee meetings, specifically the Clinical Effectiveness Group (CEG).
• Prepare post-event analysis to assess opportunities for improvement and implement recommendations.

Requirements

• Bachelor's degree and three years of relevant experience; or a high school diploma and seven years of relevant experience.
• Appropriate college coursework may substitute at an equivalent rate for the required experience.

Nice-to-haves

• Experience planning special events.
• One year of experience with the HIV population (adult/pediatric).

Benefits

• Expected salary range of $52,500 to $68,000 annually depending on education and experience.