The Scientific Consulting Group - Gaithersburg, MD
posted 3 months ago
The Scientific Consulting Group, Inc. (SCG) is seeking an enthusiastic professional to join our team of meeting planners. This is a hybrid position, requiring the ability to work on-site in the DC area. The ideal candidate must be proficient in managing virtual, hybrid, and in-person meetings and be willing to travel as needed. The role involves leading the coordination of all aspects of events, including budgeting oversight, pre-planning, logistics, travel arrangements, lodging, onsite execution, vendor management, and post-event wrap-up. In this position, you will develop detailed event-specific task and project work plans, coordinate site selection, and lead contract negotiations. You will prepare supplier agreements and contracts for client review and approval, review and approve Banquet Event Orders (BEOs), and oversee venue and supplier activities onsite. Additionally, you will host virtual and hybrid meetings, providing technical support as necessary, and assist in the development of registration websites for events while providing regular updates to clients. As the point of contact for clients, meeting participants, and speakers, you will develop participant communications for internal and client approval. You will work closely with speakers to obtain, format, and load presentations for events and collaborate with clients to develop meeting materials. After the meetings, you will finalize any additional tasks, such as distributing thank you letters and event surveys, and regularly report on planning activities.