Confidential Assistant to the Chief of Staff

$72,060 - $108,828/Yr

State Of Illinois - Springfield, IL

Full-time - Entry Level

Springfield, IL

Executive, Legislative, and Other General Government Support

About the position

The Illinois Department of Corrections is seeking a high-level Confidential Assistant to the Chief of Staff. This role is crucial for maintaining effective communication and relationships with various government officials and the public. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational skills and the ability to multitask effectively. The position involves handling sensitive information and performing various administrative duties to support the Chief of Staff's office.

Responsibilities

• Serve as liaison and spokesperson for the Chief of Staff, maintaining relationships with government officials and the public.
• Perform personnel-related duties for the Chief of Staff's Office.
• Review, prepare, and verify information on documents.
• Receive and prepare routine, sensitive, and confidential correspondence, maintaining confidential files and lists.
• Act as timekeeper for the Office.
• Perform other duties as required or assigned.

Requirements

• Completion of four (4) years of college with courses in public or business administration.
• Two (2) years of professional experience in a public or private organization with knowledge of agency programs and services.

Nice-to-haves

• Three (3) years of professional experience working with and maintaining confidential information.
• Two (2) years of professional experience creating and maintaining an electronic information database.
• Two (2) years of professional experience responding verbally and in writing to inquiries.
• Two (2) years of professional experience drafting reports for review.
• Two (2) years of professional experience communicating with management and government officials.
• Two (2) years of professional experience taking meeting notes and creating action items.
• Two (2) years of professional experience coordinating communication strategies.
• Two (2) years of professional experience tracking correspondence.

Benefits

• Dental insurance
• Employee assistance program
• Health insurance
• Opportunities for advancement
• Paid holidays
• Paid parental leave
• Paid sick time