Confidential Executive Assistant

$52,000 - $62,400/Yr

Senior Advocacy Network - Modesto, CA

Part-time - Entry Level

Remote - Modesto, CA

Professional, Scientific, and Technical Services

About the position

The Confidential Executive Assistant at Senior Advocacy Network plays a crucial role in supporting the Executive Director and the leadership team. This part-time position requires a proactive individual who can manage administrative tasks, maintain confidentiality, and ensure efficient operations within the organization. The role emphasizes creativity, compassion, and a commitment to equity, particularly in advocating for the rights of older adults.

Responsibilities

• Support the Executive Director (ED) and provide additional support to leadership team members as directed.
• Maintain and refine internal processes related to workflow and organizational management.
• Manage communication with employees by liaising with internal and external team members and partners on various projects and tasks.
• Provide administrative and office support, including document and spreadsheet creation, note-taking, faxing, filing, and report generation.
• Manage professional scheduling for the ED, including agendas, mail, email, phone calls, client management, and other company logistics.
• Utilize critical judgment skills to prioritize tasks for the ED and filter and redirect tasks to appropriate staff.

Requirements

• Bilingual in Spanish
• Experience in an office environment performing administrative duties
• Strong organizational skills and attention to detail
• Excellent communication skills, both in person and written
• Ability to maintain confidentiality and exercise discretion
• Experience with financial management and basic accounting
• Proficiency in Microsoft Office suite, Adobe, and Google Workspace
• Relationship-centered work ethic and ability to self-regulate during stress

Nice-to-haves

• Ability to translate written documents into Spanish and/or review translations for accuracy
• Advanced skills in Microsoft Office suite, Adobe, and Google Workspace
• Experience in the legal or housing field

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• Flexible schedule