Quarles & Brady Llp - St. Louis, MO
posted 3 months ago
Full-time - Entry Level
Remote - St. Louis, MO
Professional, Scientific, and Technical Services
About the position
The Conflicts/Intake Specialist at Quarles & Brady LLP is responsible for processing preliminary conflict intake requests for new clients and matters, as well as managing conflict of interest searches. This entry-level position requires strong organizational and communication skills to ensure accurate and efficient handling of intake requests and related documentation.
Responsibilities
- Accurately process all preliminary conflicts check intakes received via Intapp Open or email.
- Communicate with legal secretaries and attorneys to clarify inconsistencies in intake requests.
- Record applicable information in the preliminary conflicts check intakes for all team members.
- Manage the flow of documents, information, and data within the department.
- Ensure the integrity, maintenance, and improvement of the conflicts information database.
- Process all new client and new matter intakes and verify the information provided is correct and complete.
- Ensure proper attorneys are assigned credit and that practice group and area of law are accurate.
- Determine when an engagement letter is required and attach it to the request.
- Resolve issues related to intake requests and refer complex issues to higher-level staff.
- Verify that all new clients and matters have been reviewed by Practice Group Approvers and Conflicts Counsel before assigning numbers.
- Process Records requests for reopening client and matter numbers, name changes, and practice group changes.
- Process Canceled/Declined Intake requests according to established procedures.
- Answer inquiries related to preliminary conflicts check and new client/matter intakes from staff.
Requirements
- High School diploma or equivalent required.
- One year directly related experience preferred.
- Experience using computer database software preferred.
- Extremely detail-oriented with strong analytical and problem-solving skills.
- Strong time-management and organizational skills required.
- Proficiency in Microsoft Word and Excel preferred.
- Internet search knowledge preferred.
- Business/Legal familiarity preferred.
- High degree of trustworthiness when handling confidential materials.
- Reliability and strong motivation to respond to requests quickly.
- Ability to understand information presented and respond thoughtfully.
- Empathetic, caring, and persuasive communication skills.
Nice-to-haves
- Experience in a legal environment preferred.
- Flexibility to work additional hours if necessary.
Benefits
- Wellness program
- Health savings account
- Health insurance
- Dental insurance
- 401(k)
- Paid time off
- Work from home
- Parental leave
- Vision insurance
- Opportunities for advancement
- Life insurance
- Referral program
