Construction Administrative Assistant

$39,520 - $41,267/Yr

Bradford Cummings - Holiday, FL

Full-time

Holiday, FL

Construction of Buildings

About the position

We are seeking a dedicated and detail-oriented Construction Administrative Assistant to support our team in various construction-related tasks and assist the current bookkeeper with clerical tasks. This role is essential in ensuring that operations run smoothly and efficiently, providing clerical and administrative support to project managers and the bookkeeper. The ideal candidate will possess strong time management skills, excellent phone etiquette, and a willingness to learn about the construction industry.

Responsibilities

• Assist project managers and construction teams with daily operations and administrative tasks.
• Perform data entry and maintain accurate records of project progress and materials used.
• Provide clerical support, including proofreading documents and preparing reports.
• Manage front desk duties, including answering phones, greeting visitors, and directing inquiries appropriately.
• Utilize QuickBooks under the direction of the bookkeeper.
• Monitor subcontractor insurance certificates.
• Create and track lien waivers associated with subcontractor payments.
• Assist in maintaining a clean and organized work environment.

Requirements

• Previous experience in an office or clerical role is preferred but not required.
• Proficiency in data entry with attention to detail is essential.
• Familiarity with QuickBooks or similar accounting software is a plus.
• Ability to assist with construction administration and bookkeeping duties as needed.
• Strong time management skills to prioritize tasks effectively.
• Excellent phone etiquette for professional communication with clients and vendors.
• Ability to work collaboratively as part of a team while also being self-motivated.
• Willingness to learn about construction processes and terminology.

Nice-to-haves

• Customer service experience (1 year preferred).

Benefits

• 401(k)
• 401(k) matching
• Health insurance
• Health savings account
• Paid time off