Construction Contracts and Purchasing Manager

$100,000 - $120,000/Yr

Terra Site Constructors - Chantilly, VA

Full-time - Mid Level

Chantilly, VA

Specialty Trade Contractors

About the position

The Contracts and Purchasing Manager at Terra Constructs, LLC is responsible for overseeing all contract and purchasing activities within the organization. This role involves managing the review, negotiation, and preparation of Prime Contracts, subcontracts, and purchase orders, ensuring alignment with project goals and timelines. The manager will work closely with project teams and stakeholders to maintain accurate documentation and reporting, while also ensuring compliance with relevant regulations and company policies.

Responsibilities

• Review, draft, and negotiate Prime Contracts for executive review and signature.
• Engage in discussions and negotiations with Owners and/or Prime Contractors on contract terms and conditions.
• Prepare, negotiate, and formalize subcontracts to support project requirements.
• Manage the preparation and negotiation of Purchase Orders, ensuring cost-effective procurement.
• Work closely with project teams during the preparation of contracts, subcontracts, and supplier agreements to ensure alignment with project goals and timelines.
• Develop, maintain, and manage contract and purchasing tracking logs.
• Provide weekly, monthly, and annual reports on contracts, subcontracts, and purchasing activities, ensuring accurate documentation and record-keeping.
• Collaborate with project managers, legal advisors, and other key stakeholders to ensure contract terms are compliant and favorable.
• Ensure proper documentation and record-keeping for all contracts and purchasing activities, including tracking logs.
• Monitor supplier and subcontractor performance, ensuring compliance with contract terms.
• Develop and maintain relationships with vendors and subcontractors to ensure competitive pricing and high-quality materials/services.
• Manage contract modifications, amendments, and change orders as necessary.
• Support the finance team with contract-related financial reporting and auditing.
• Ensure compliance with federal, state, and local regulations, as well as Terra Constructs' policies and procedures.

Requirements

• Bachelor's degree in Business Administration, Supply Chain Management, Construction Management, or related field; advanced degree or professional certification (e.g., CPM, CPCM) is a plus.
• Minimum of 5 years of experience in contract negotiation and purchasing, with at least 2 years in the construction industry.
• Strong negotiation and communication skills, with experience negotiating Owner/Prime Contracts.
• Experience managing contract and purchasing tracking logs and reporting on progress.
• Ability to read, interpret, and negotiate contract terms and conditions.
• Excellent organizational skills and attention to detail.
• Familiarity with procurement processes and best practices in the construction industry.
• Experience providing detailed weekly, monthly, and annual reports.
• Familiarity with federal contracting and compliance regulations is a plus.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Experience with Salesforce for managing contracts and client relations.
• Experience with Procore for managing construction projects, contracts, and procurement processes.

Nice-to-haves

• Advanced degree or professional certification (e.g., CPM, CPCM).
• Familiarity with federal contracting and compliance regulations.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance