Construction Office Administrator

$41,600 - $52,000/Yr

Unclassified - Gainesville, FL

Full-time - Mid Level

Gainesville, FL

About the position

The Construction Office Administrator at PBC Hotel Construction Group is responsible for spearheading financial operations, contract management, and facilitating team collaboration. This role requires a proactive approach and a minimum of 5 years of administrative experience, playing a pivotal role in ensuring the efficiency and success of office operations.

Responsibilities

• Manage Accounts Receivable (A/R) and Accounts Payable (A/P), ensuring accurate and timely processing.
• Assist in drafting and reviewing contracts, facilitating smooth contractual processes.
• Work closely with the Field Team, providing administrative support and facilitating seamless communication.
• Interact with design teams, architects, and engineers, handling Requests for Information (RFIs) and submittals.
• Order materials, review invoices, and maintain an organized inventory system.
• Schedule and confirm calls, ensuring effective communication within the team and with external partners.
• Process and submit payroll accurately and on time.
• Assist in scheduling onboarding activities and support employee relations initiatives.

Requirements

• 5+ years of experience in a similar administrative role.
• Demonstrated ability to proactively shape and expand the role, and establish efficient systems and processes.
• Experience working directly with CEOs, CFOs, and other members of the executive team.

Benefits

• Progressive Accrual of PTO Throughout the Year
• Enjoy 2 Weeks of PTO by Year 1