Construction Office Administrator

$45,000 - $50,000/Yr

Fulfillment Personnel - Mobile, AL

Full-time - Mid Level

Mobile, AL

About the position

We are seeking a skilled Construction Administrator to join our dynamic team. As a Construction Administrator, you will play a critical role in ensuring the smooth operation of our construction projects. You will be responsible for managing administrative tasks, supervising staff, and maintaining accurate records. The ideal candidate will possess excellent organizational skills, be proficient in front desk operations, and have experience with vendor management. Your role will involve overseeing the administrative aspects of construction projects, ensuring that all operations run efficiently and effectively. In this position, you will supervise construction projects, ensuring timely completion while maintaining quality standards. You will manage project schedules, budgets, and vendor contracts, developing and implementing effective training programs for construction staff. Maintaining accurate and up-to-date records, including payroll, project timelines, and vendor information, will be essential. You will coordinate with construction teams to ensure compliance with company policies and industry regulations, managing vendor relationships to ensure timely delivery of materials and services. Utilizing QuickBooks will be a key part of your responsibilities, as you will track and manage project finances, including payroll and expenses. You will also manage calendars and coordinate meetings and appointments, communicating effectively with team members, vendors, and clients to ensure seamless project execution. Additionally, you will perform various administrative tasks, including filing, data entry, and document preparation, to support the overall operations of the construction projects.

Responsibilities

• Supervise construction projects, ensuring timely completion and maintaining quality standards.
• Manage project schedules, budgets, and vendor contracts.
• Develop and implement effective training programs for construction staff.
• Maintain accurate and up-to-date records, including payroll, project timelines, and vendor information.
• Coordinate with construction teams to ensure compliance with company policies and industry regulations.
• Manage vendor relationships, ensuring timely delivery of materials and services.
• Utilize QuickBooks to track and manage project finances, including payroll and expenses.
• Manage calendars and coordinate meetings and appointments.
• Communicate effectively with team members, vendors, and clients to ensure seamless project execution.
• Perform various administrative tasks, including filing, data entry, and document preparation.

Requirements

• Proven experience in construction administration, preferably with a bachelor's degree in a related field.
• Strong organizational and supervisory skills.
• Excellent phone etiquette and communication skills.
• Proficiency in QuickBooks and experience with payroll management.
• Ability to manage multiple projects simultaneously and prioritize tasks effectively.
• Experience with vendor management and calendar management.
• Knowledge of construction processes and industry regulations.
• High school diploma or equivalent required, with a bachelor's degree in a related field preferred.
• Experience with training development and clerical duties.

Nice-to-haves

• Training development
• Front desk operations
• Clerical duties

Benefits

• Health insurance
• 401(k)
• Paid time off
• 401(k) matching
• Life insurance
• Retirement plan