About the position
S&J Plastering Contractors, Inc. is a small family-owned plastering contractor located in Garden Grove, CA, seeking a dedicated Construction Office Assistant/Receptionist. This full-time position involves a variety of administrative and accounting tasks essential for the smooth operation of our office. The ideal candidate will be responsible for answering phones, taking messages, and assisting with various office duties that support our estimators and project managers. The role requires preparing job proposals for estimators, creating spreadsheets, and performing data entry tasks. A significant part of the job will involve creating labor-intensive job cost reports using Microsoft Excel, which necessitates a strong proficiency in this software. Additionally, the candidate will maintain job files, ensuring that all current insurance certificates and preliminary notices are up to date. The position also includes managing incoming and outgoing emails, as well as data entry and general ledger coding for accounts receivable and accounts payable. To succeed in this role, the candidate must possess excellent English grammar skills and have legible handwriting, as letter writing and communication are key components of the job. Organizational skills and the ability to work independently as a self-starter are essential. While bookkeeping experience is preferred, it is not mandatory. The pay scale for this position is negotiable and based on the candidate's experience, with a starting pay of $20.20 per hour for a standard 40-hour work week, Monday to Friday.
Responsibilities
- Answer phones and take messages.
- Prepare job proposals for estimators.
- Create spreadsheets and perform data entry.
- Generate labor-intensive job cost reports using MS Excel.
- Maintain job files with current insurance certificates and preliminary notices.
- Assist with receiving and sending emails.
- Perform data entry and general ledger coding for accounts receivable and accounts payable.
- Maintain all office files.
Requirements
- 5 years of experience with Microsoft Office (Word and Excel) is required.
- 5 years of bookkeeping experience is preferred.
- Excellent English grammar skills and legible handwriting are mandatory.
- Experience in letter writing is required.
- Strong organizational skills and the ability to work independently as a self-starter.
Nice-to-haves
- Experience in accounting is a plus.
Benefits
- Health insurance
- 401(k)
- Paid time off
