Construction Project Coordinator / Administrator

$35,000 - $50,000/Yr

Atlantis It Consulting Group - Jacksonville, FL

Full-time - Mid Level

Jacksonville, FL

Professional, Scientific, and Technical Services

About the position

The Construction Project Coordinator / Administrator plays a crucial role in managing and organizing construction projects from inception to completion. This position involves setting up new projects, managing documentation, coordinating with vendors and subcontractors, and ensuring smooth communication within the project team. The coordinator is responsible for various administrative tasks that support project management and contribute to the overall efficiency of construction operations.

Responsibilities

• Set up new projects including creating binders/files, office trailers, and procuring necessary utilities and supplies.
• Organize and manage the flow of hardcopy and digital information to and from project team members.
• Create project contact lists and maps, and procure signage as required.
• Manage the submittal process and maintain a submittal log.
• Prepare meeting materials and minutes as needed.
• Collect and submit Job Hazard Analyses (JHA's) and Job Safety Analyses (JSA's) to clients as required.
• Maintain a master vendor list and communicate workflow improvement ideas.
• Assemble and transmit subcontracts and purchase orders with input from Project Manager (PM) and Project Engineer (PE).
• Track and request insurance certificate renewals and bonds as required.
• Process prime contract and subcontract change orders.
• Collect packing slips and validate vendor invoice accuracy, assigning invoices to vendor Purchase Orders (PO) or Subcontracts.
• Work with PM and project accountant to process timely project billings and monitor Accounts Receivable (A/R) log for payment status.
• Prepare and verify accuracy of lien waivers and coordinate with vendors and subcontractors for collection.
• Assist with project close-out, collecting warranty information and operation and maintenance manuals.
• Perform various administrative tasks including answering phones, composing correspondence, scheduling travel, and making copies.

Requirements

• 2 years of experience in construction management or related field.
• 2 years of experience in office management.
• Proficiency in cost management and Microsoft Excel.
• Familiarity with construction management software.
• PMP certification or PMI-SP certification preferred.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance
• 401(k) matching
• Life insurance