Construction Project Coordinator

Sedgwick Properties - Chicago, IL

Full-time - Mid Level

Chicago, IL

About the position

The Construction Project Coordinator & Administrative Assistant at Alpha Construction Services will support the Director of Construction and Project Managers in managing multiple large-scale construction projects. This role involves administrative tasks related to contract documents, subcontractor deliverables, and financial processes, ensuring smooth project operations and effective communication with vendors and subcontractors.

Responsibilities

• Assist the Director of Construction and Project Managers on multiple large-scale construction projects.
• Administer contract documents including preparation and distribution of subcontracts.
• Support the team in creating and transmitting various documents such as change orders, meeting minutes, RFIs, and submittals.
• Collect and track required subcontractor deliverables like insurance certificates and project submittals.
• Process and track subcontractor and vendor invoices/pay requests.
• Set up and maintain project filing systems.
• Assist in preparing, reconciling, and record keeping of monthly pay applications.
• Ensure accuracy of pay applications and process check requests, payments, and invoices.
• Audit and process credit card bills and expense report payments.
• Respond to vendor and subcontractor inquiries and reconcile billing statements.
• Prepare payroll for the carpentry group and handle accounts, including making bank deposits and maintaining ledgers.

Requirements

• Proficient in Microsoft Office, particularly Word and Excel.
• Basic bookkeeping and accounting abilities.
• Strong organizational skills and ability to solve unstructured problems.
• Ability to manage multiple projects and assignments effectively.
• General knowledge of the development and contracting business.

Nice-to-haves

• Excellent research skills and ability to compile data.

Benefits

• Profit sharing
• Paid holidays
• Health insurance
• 401(k)