Paradigm Construction - Tomball, TX
posted 2 months ago
This role will assist the project management team in all administrative functions related to certain construction projects. The position involves a variety of tasks that are essential for the smooth operation of construction projects, ensuring that all documentation is properly managed and that communication flows effectively between team members and clients. The successful candidate will be responsible for creating project binders, setting up jobs, and maintaining records in server/accounting software, as well as filing all hard and soft copies of project documents as needed. In addition to document management, the role requires processing and managing all subcontracts, subcontractor change orders, and purchase orders for projects. This includes gathering all required documents such as Certificates of Insurance (COIs), W9 forms, and Schedules of Values (SOVs) after the Project Manager has defined and negotiated the scope and price. The candidate will also be responsible for processing and managing all prime change proposals and prime change orders for projects, ensuring that all documentation is accurate and up to date. The role will also involve scanning, filing, and distributing all project-related documents, including contracts, change orders, Requests for Information (RFIs), and submittals. The candidate will assist with RFIs and submittals, attend project meetings, and keep meeting minutes, including those from the weekly Operations meeting. Additionally, the candidate will distribute weekly project reports to clients and team members and process close-out packages, which include warranties and as-built documents for projects. As time permits, the candidate may also assist with bid distribution and compilation, proposal setup, and other document processing related to procuring new work. It is important to note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice, but will be discussed prior to assignment.