Construction Project Coordinator

$60,000 - $90,000/Yr

Joseph Hughes Construction Company - Portland, OR

Full-time - Entry Level

Portland, OR

Construction of Buildings

About the position

We have an immediate opening for a Construction Project Coordinator in our Portland office. Joseph Hughes Construction (JHC) offers a supportive work environment with an excellent benefit package and an outstanding opportunity for personal and professional growth. If you are looking to join a well-respected and talented team of professionals in a dynamic family-culture organization, then apply today! Opportunities for future growth include Project Engineer and Project Manager roles. The function of a Project Coordinator (PC) is to manage, maintain, support, and monitor internal operations of projects. This role plays an important part in the success of each project. You will report to an assigned Project Manager; primary responsibility will be to ensure the Project Manager, Site Superintendent, and additional project stakeholders will have the appropriate resources and information necessary to complete their respectably assigned jobs successfully. As an extension of the Project Manager, the PC is ultimately responsible for understanding and accomplishing the project teams goals while protecting and promoting the interests of Joseph Hughes Construction in all matters. The Project Coordinator will assist the Project Manager in reviewing Subcontractor/Vendor proposals during the buy-out process, develop project objectives, prepare purchasing documents, support field operations, maintain relationships with Owners and Subcontractors/Vendors, manage project-specific materials and equipment purchases, and assist in project close-out procedures. The role requires fostering positive communications and relationships with team members, management, vendors, and clients, while keeping up to date on industry trends and developments. Ideal candidates will have 2+ years of experience in the construction industry, be self-motivated, organized, proactive, and detail-oriented, with effective written and oral communication skills. Proficiency in Microsoft Office Suite and experience with Procore is a plus, although training will be provided.

Responsibilities

• Manage, maintain, support, and monitor internal operations of projects.
• Assist Project Manager in review of Subcontractor/Vendor proposals during the buy-out process.
• Develop project objectives with PM by reviewing plans, specifications, proposals and determining scopes of work.
• Prepare pre-submittal log, review with PM and distribute submittal request documentation.
• Prepare and issue purchasing documents (i.e.: Subcontracts, Purchasing Orders, Service Agreements) with the detailed scope of work to be provided by Project Manager.
• Support field in expediting schedule, field paperwork and materials/equipment.
• Support Project Manager with contract generation based off Owner communication regarding project agreed to scope of work/budget/schedule.
• Maintain Owner and Subcontractor/Vendor relationships.
• Manage project specific materials and equipment purchases including sourcing, maintaining vendor relations, ordering and tracking deliveries, coordination and mobilization of field temporary facilities.
• Collect and manage Site Specific Job Site Manuals and Material Safety Data Sheets in coordination with Superintendent and Project Manager and ensure on-site availability of such documentation.
• Collaborate with Superintendent and Project Manager to prepare, collect and submit Change Orders to the customer, followed by submitting Subcontract Change Orders and Purchase Change Orders to Subcontractors/Vendors once COR is approved.
• Assist and support Project Manager by attending project meetings with General Contractor, Owner, Architect.
• Assist Project Manager in RFI review, generation and submission to AOR/EOR.
• Assist Project Manager in SUBMITTAL review, generation and submission to AOR/EOR.
• Distribute to project stakeholders RFI and Submittal responses upon receipt from AOR/EOR.
• Create and maintain Outlook group lists, project specific containing all Subcontractor/Vendors for ASI/CCD/RFI distribution upon receipt from AOR/EOR approval.
• Attend Owner punch list walk-through as needed based on project scope and size, notate items discovered during punch walk and draft and maintain punch list for Project Manager and Superintendent.
• Distribute to project stakeholders project punch list upon review by Project Manager.
• Provide required close out information to the client at the end of the project by following JHC close-out procedure.
• Assist Project Manager to make sure the project is 100% closed out with Accounting by collecting all final change orders from Subcontractors/Vendors and issuing final Customer change orders prior to processing of Subcontractors/Vendors retention payments.

Requirements

• 2+ years of experience in the Construction Industry.
• Self-motivated, organized, proactive, and detail-oriented.
• Effective written and oral communication skills including proposal and report writing.
• Ability to work quickly, manage multiple and conflicting deadlines, and establish priorities.
• Proficient with Microsoft Office Suite.
• Comfortable networking with clients and colleagues to develop and maintain professional relationships.
• Possess solid time management and follow-through skills.
• Proven ability to work as part of a multi-disciplinary team.
• Procore experience a plus; training provided.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance