Arizona Restaurant Supply - Tucson, AZ

posted 5 months ago

Full-time - Entry Level
Tucson, AZ
Merchant Wholesalers, Durable Goods

About the position

Arizona Restaurant Supply, Inc. is the Southwest's leading supplier of commercial grade restaurant equipment, kitchen design, and installation. We are currently seeking an experienced Project Coordinator to assist in the administration of commercial kitchen projects. The Project Coordinator will play a crucial role in supporting the Project Manager with various administrative tasks related to commercial kitchen construction projects. This includes overseeing submittal documents, managing equipment procurement, and ensuring the successful installation of equipment for each assigned project. The Project Coordinator will be responsible for ensuring that accurate invoices are completed monthly for each project. This role will also involve drafting and processing Change Order Requests and Requests for Information, as well as reviewing contract documents for accuracy. The Project Coordinator will support designated Project Managers with any requests they may have, and will be involved in project job costing and reconciliation, with a focus on improving profitability across all projects. In addition, the Project Coordinator will confirm and request quotes for equipment, which may involve minor negotiations with manufacturers to secure better pricing and minimize freight costs by planning accordingly and combining orders. The role will also require the writing, submission, and tracking of requisitions for equipment, as well as overseeing and coordinating the close-out documents for each project.

Responsibilities

  • Assist the Project Manager in administrative aspects of commercial kitchen construction projects.
  • Oversee and ensure accurate invoices are completed monthly for each project.
  • Draft and process Change Order Requests and Requests for Information.
  • Review contract documents for accuracy.
  • Support designated Project Managers with any and all requests.
  • Project job costing and reconciliation, focusing on improving profitability on all projects.
  • Confirm and request quotes for equipment, including minor negotiations with manufacturers.
  • Write, submit, and track requisitions for equipment.
  • Oversee and coordinate close-out documents.

Requirements

  • 1-3 years experience in a Project Coordination role, specifically in the commercial kitchen industry preferred.
  • Ability to learn new programs as needed.
  • Proficiency in written and verbal communication.
  • Strong organizational skills and the ability to multitask.
  • Positive communication skills and a desire to work with others to solve problems.
  • High degree of attention-to-detail and organization.

Benefits

  • Health savings account
  • Health insurance
  • Dental insurance
  • 401(k)
  • Paid time off
  • Vision insurance
  • 401(k) matching
  • Life insurance
  • Retirement plan
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