Contract Administrator

$72,000 - $85,000/Yr

New York County District Attorney's Office - New York, NY

Full-time

New York, NY

Professional, Scientific, and Technical Services

About the position

The Contract Administrator at the New York County District Attorney's Office (DANY) is responsible for managing the procurement process, drafting contract documents, and ensuring compliance with regulations. This role involves collaborating with staff to meet project goals and providing technical expertise to contractors.

Responsibilities

• Manage and process all aspects of procurement from inception to completion.
• Apply critical and strategic thinking to assist DANY staff to meet project goals.
• Draft clear and concise Requests for Proposals (RFPs), Competitive Sealed Bid (CSB) specifications, related scopes of work, and contract documents.
• Develop and maintain templates for commonly used specifications, solicitations, and contract documents.
• Draft and edit policies, procedures, memoranda, and other written materials, as directed.
• Regularly meet with essential staff to identify potential areas of specification or scope of work improvements.
• Negotiate and draft contract terms and conditions that meet the objectives of the Office, including adherence to performance goals, as well as budget constraints applicable to individual contracts.
• Provide technical expertise to contractors in the development stages of their contracts.
• Update specifications and terms for renewal or amended contracts.
• Review specifications prepared in-house and by consultants or other City, State, and Federal agencies, for consistency, clarity, completeness, accuracy, and compliance with current policies and procedures.
• Research technical materials and products for scope drafting.
• Provide technical assistance and corrective action to underperforming contractors as necessary.
• Responsible for processing invoices, obtain proper approvals, encumber funding, budget expenses and project future expenses.
• Attend project meetings and serve as Unit liaison at program and project meetings.
• Perform other related tasks as assigned.

Requirements

• Bachelor's degree from an accredited college.
• 2 - 5 years of experience in procurement in public or private enterprises.

Nice-to-haves

• Proficiency in Microsoft Word and Excel.
• Excellent written, verbal, organizational, and communication skills.
• Ability to perform under pressure in a fast-paced environment; able to multi-task and meet deadlines.
• Ability to apply critical and strategic thinking.
• Extremely detail-oriented.