Contract Administrator

Knife River - Casper, WY

Full-time

Casper, WY

Mining (except Oil and Gas)

About the position

Knife River is seeking a motivated and experienced Contract Administrator for its Casper Division. This full-time position involves supporting new contracts, managing billing and payroll processes, and providing administrative support to management and project teams. The role requires both independent work and collaboration within a team environment.

Responsibilities

• Provide support for new contracts including ordering bonds, insurance, etc.
• Create billing invoices for work performed.
• Set up wage rates, process and review certified payrolls.
• Prepare subcontracts, verify proper supporting documentation including bonds and insurance, and prepare subcontractor payments per approval by the project manager.
• Provide backup support for accounting duties that will include payroll entries and maintenance, edit material tickets, A/R customer support which includes processing payments, and supplying invoice and ticket copies as needed.
• Provide support with answering incoming phone calls and assisting people at the front desk as needed.
• Support management, project managers, and other staff with requests as needed.
• Perform other duties as assigned.

Requirements

• Construction accounting experience is a plus but not required.
• Experience using Microsoft Office, with fluency in Excel, Adobe, Docusign, and Word preferred.
• Data entry skills and ability to proofread entries and make corrections as needed.
• Ability to perform in a fast-paced environment with the ability to multi-task and adapt to daily changing job duties.
• Troubleshooting and problem-solving skills with the ability to organize and prioritize duties as needed.
• Effective communication skills including verbal, written, and listening are a must.
• Ability to work with people under high stress and changing situations, demonstrating flexibility in daily job duties.
• Dependable, self-motivated team player with good interpersonal skills, maintaining positive co-worker and customer relations.

Benefits

• 401k
• Medical
• Dental
• Vision