Contract Management Specialist 1/ Trainee

$52,198 - $82,656/Yr

Victim Services, Office of - Albany, NY

Full-time - Entry Level

Remote - Albany, NY

About the position

The Contract Management Specialist 1/Trainee position at the Office of Victim Services involves assisting in the coordination, evaluation, and awarding of grants through various procurement methods. This role is essential for ensuring compliance with federal and state regulations while supporting victim assistance programs. The position offers a pathway for career advancement from a trainee level to a full specialist role, contingent upon successful completion of training and performance evaluations.

Responsibilities

• Assisting with coordinating the solicitation, evaluation, and awarding of grants through various procurement methods.
• Following up on proposed contracts throughout the approval process with internal reviewers and external approval agencies.
• Assisting with developing and updating contract materials, reports, and instructions, and policies and procedures for use by grant-funded programs.
• Reviewing budget modifications and contract amendments to determine the impact on the contract and ensure compliance with applicable regulations.
• Monitoring the voucher payment process for assigned contracts.
• Overseeing the review and approval of all grant-funded programs' contract quarterly performance reports.
• Examining quarterly expenses for compliance with federal and state requirements.
• Approving program transactions including vouchers for payment, subcontracts, leases, equipment purchases and dispositions, and travel requests.
• Planning and conducting site visits of grant-funded programs to ensure compliance with contract requirements and federal and state guidelines.
• Assisting Victim Assistance Programs in identifying allowable services/expenses under federal Victims of Crime Act (VOCA) guidelines.
• Assisting Victim Assistance programs in helping victims of crime.
• Drafting reports, analyses, and correspondence as required for federal, state, agency, and departmental purposes.
• Working closely with other agency departments, federal and state agencies, and grant-funded programs to effectively accomplish the responsibilities of the position.

Requirements

• Bachelor's degree or higher for Contract Management Specialist Trainee 1.
• Reachable on the current PCO Select eligible list for Contract Management Specialist 1, SG-18.
• Permanent service in this title or one year of permanent competitive or 55-b/c service in a title SG-16 or higher for competitive minimum qualifications.

Nice-to-haves

• Experience in contract management or grant administration.
• Knowledge of federal and state regulations related to grant funding.
• Strong analytical and communication skills.

Benefits

• Competitive salary range from $52,198 to $82,656 annually.
• Contingent permanent appointment with potential for permanent status after satisfactory performance.
• Opportunities for professional development and training.