Contract Officer and Contract Technical Writer

Systems Planning and Analysis - Norfolk, VA

Norfolk, VA

Administrative and Support Services

About the position

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted. The Joint, Office of the Secretary of Defense, Interagency Division provides expert support services to a range of customers spanning across the Department of Defense, Federal Civilian, and international markets. JOID provides a diverse portfolio of analytical and programmatic capabilities to help our customers make informed decisions on their most challenging issues. SPA's NATO Allied Command Transformation Group within JOID provides capability development, portfolio management, program management, quality management, cost estimation analysis, standardization, reporting, software solutions and information management, and capability management support. We also provide an improved capability requirements capture process, including the generation, documentation and tracing of user requirements, with appropriate technical scrutiny, over the entire lifecycle of the requirements from capability definition through capability realization and capability usage. SPA has an immediate need for a Technical Writer/Editor to provide on-site support in Norfolk, VA.

Responsibilities

• Work collaboratively with program managers and Procurement and Contracting (P&C) staff in the development of requirement documents such as Statements of Work, Performance Work Statements, Statement of Objectives, Grading Criteria and other procurement related documents.
• Translate complex, technical information into an easily understandable format.
• Support P&C in assisting program managers regarding format and content of requirements (SOWs, SOO's, RSD's etc.).
• Prepare documents in compliance with internal procedures.
• Develop, draft, write, and edit requirement documents including functional descriptions, specifications, deliverables and acceptance criteria.
• Ensure order, clarity, conciseness, style, and terminology remain consistent.
• Conduct research and ensure the use of proper technical industry terminology.
• Support procurement activities such as preparing Requests for Proposals (RFP)/Invitations for International Bidding (IFIB).
• Participate as a Recorder on Solicitation Review Boards (SRB) and Contract Awards Committees (CAC).
• Assist in drafting and staffing of business cases to support special requests or requests for deviation from normal methods of procurement.
• Meticulously record all relevant contract decisions and actions of CACs.
• Establish and maintain excellent internal and external customer relations at all levels of the organization.
• Produce high-quality documentation that meets applicable standards and is appropriate for its intended audience and wide-spread publication.
• Create tutorials and samples to help end-users initiate requirements in coordination with procurement staff.
• Review and update contract templates and desk guides to standardize contracting practices as needed.

Requirements

• Bachelor's degree.
• Active NATO or NATO Nation National Secret Security Clearance.
• Current Passport with no travel restrictions.
• 5 years in the last 10 of demonstrable experience capturing complex technical requirements in coordination with SMEs to support the development of contract requirements documents (within a national or international organization).
• 5 years in the last 10 of demonstrable experience writing, reviewing, and editing requirements and specifications for contract solicitations (within a national or international organization).
• Demonstrable experience working closely with a cross-functional team.
• Demonstrated ability to acquire and present information through independent reading, interviews with subject-matter experts, written interpretation of data visualizations or other appropriate methods.
• Demonstrated ability to develop and maintain good working relationships with others regardless of rank/position, the stressfulness of the situation, or the diversity of opinion.
• Demonstrable ability to lead, train, and mentor peers, customers, and trainees in requirement document development processes.
• Demonstrated advanced skill in oral and interpersonal communication, and writing at collegiate and professional levels in English.
• Familiarity with acquisition publications, NATO or National procurement/financial regulations, and requirements documents.
• Familiarity with procurement practices and ability to assist in the development of contracts that allow for the flexibility required in an agile environment without compromising the integrity of the procurement process.
• Excellent working knowledge of Microsoft Office Suite of tools, MS 365, MS Teams and SharePoint.