Contract Project Coordinator - 1898

$93,600 - $104,000/Yr

Certec Consulting - New York, NY

Full-time - Mid Level

Hybrid - New York, NY

Professional, Scientific, and Technical Services

About the position

The Contract Project Coordinator will support the Project Management Organization under Technology, focusing on managing the onboarding process for new projects requiring IT review and executive approval. This role demands a self-starter who can work independently while coordinating with project managers and senior stakeholders to ensure projects align with strategic targets and governance standards.

Responsibilities

• Ensure projects are aligned to defined strategic targets with required level of detail.
• Create and manage documents and communications across all appropriate governance channels.
• Responsible for the quality assurance process related to project intake data submitted.
• Coordinate budget review and approval process with Finance Team for approved projects.
• Prepare PowerPoint presentations for varying audiences.
• Manage upkeep of training documents.
• Ensure project managers adhere to Governance standards.
• Create process flow charts for Governance Standards, training, and management decks.
• Conduct requirements gathering and business analysis for projects enhancing Demand and Intake Process.
• Manage project intake and update process.
• Provide appropriate information and updates for senior management and other key stakeholders.
• Provide end-to-end governance and oversight on Demand Process.
• Engage internal clients to understand their needs and provide governance and support on new project submissions.
• Create and maintain accurate process documents, reporting, metrics, processes, and RACI.
• Promptly escalate any delays or issues and address conflicts.
• Help project teams create their intake forms with accuracy meeting budget requirements.
• Create strong presentations using PPT and Visio for senior management, training, and new rollouts.
• Produce meeting minutes and conduct face-to-face meetings.
• Recognize issues and proactively create ways to mitigate their impact.
• Manage meeting communications and documentation.

Requirements

• Bachelor's degree in a relevant field.
• Work experience in a Project Management (PM) or Business Analysis (BA) capacity.
• Understanding of the end-to-end project lifecycle.
• Cross-functional experience across multiple business services/corporate functions.
• Superior communication skills, both written and oral, with technical and non-technical staff.
• Solid knowledge and expertise in the use of project management methodologies and tools.
• Advanced level experience in Microsoft tools including PowerPoint, SharePoint, Visio, and Excel.

Benefits

• Hourly compensation of $45 - $50 per hour.
• Hybrid work schedule with at least 2 days in the office.