Contract Specialist

Aston Carter - Newington, CT

Full-time

Newington, CT

Administrative and Support Services

About the position

The Contract Specialist at Aston Carter serves as the primary liaison for Global Military customers, including U.S. Government and international military clients. This role involves managing day-to-day interactions, processing contracts, and ensuring compliance with various regulations while supporting new business initiatives. The specialist will engage in extensive correspondence, oversee the quote/proposal process, and maintain customer relationships, all while ensuring the integrity of sales orders and contract documentation.

Responsibilities

• Serve as the primary point of contact for Global Military customers.
• Manage day-to-day interactions for existing and follow-on orders.
• Engage in extensive correspondence with Global Military customers.
• Process Receiving Reports and invoices in the US Government's PIEE/Wide Area Workflow (WAWF) System.
• Create, submit, and obtain necessary approvals for programmatic documents.
• Oversee the quote/proposal process and provide timely quotations to customers.
• Review and manage all new and existing MLE contracts and orders.
• Execute the formal Contract Review process and disseminate contractual requirements.
• Accurately enter and maintain sales orders in ERP system.
• Create, maintain, and update Salesforce CRM entries to track customer opportunities.
• Collaborate with Manufacturing Operations to ensure on-time delivery of customer orders.
• Oversee the acquisition, receipt, and disposition of US Government Furnished Property.
• Identify and implement process improvements.
• Maintain regular and effective internal and external customer relationships.
• Perform other duties, tasks, and projects as assigned.
• Ensure the maintenance of secure and confidential company and customer information.

Requirements

• Bachelor's degree from an accredited university in a related field.
• Exceptional attention to detail.
• Outstanding written and verbal communication skills.
• Excellent organizational skills.
• Experience in a fast-paced business environment, with previous experience in Contracts, Customer Service, or Sales.
• At least five years' experience with USG and International/Commercial contracts preferred.
• Self-motivated with the ability to work independently under general direction.
• Ability to work outside standard work hours to support time-sensitive tasks.
• Strong time management and prioritization skills.
• Strong interpersonal skills.
• Knowledge of Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations Supplement (DFARS).
• Knowledge of import and export compliance regulations preferred.
• Familiarity with ERP systems, Salesforce, and Government websites/systems preferred.

Nice-to-haves

• Knowledge of import and export compliance regulations preferred.
• Familiarity with ERP systems, Salesforce, and Government websites/systems (PIEE/WAWF, SAM.gov, DIBBS, etc.) preferred.