Contract/Subcontract Administrator

$64,480 - $101,546/Yr

Michael Baker International - Virginia Beach, VA

Full-time - Mid Level

Virginia Beach, VA

1,001-5,000 employees

Professional, Scientific, and Technical Services

About the position

The Technical Specialist II, Contracts/Subcontracts Support Specialist position at Michael Baker International involves supporting the Contracts/Subcontracts Administrator in managing various contracts and projects within the Civil and Environmental Practice. The role is designed for motivated individuals who will assist in the administration of contracts, budgeting, invoicing, and compliance for environmental and engineering projects. This position offers opportunities for career advancement and professional development within a collaborative team environment.

Responsibilities

• Assist Contracts Manager/Subcontracts Manager and Project Managers with administration of various contracts and projects.
• Input project data into various company-wide systems.
• Audit contract files and data for compliance.
• Work closely with Project Managers on contract/task order setups.
• Develop and monitor project budgets.
• Coordinate with company billers and accounting personnel on invoicing.
• Investigate cost inconsistencies and recommend adjustments as necessary.
• Audit expenditures and balance against monthly reports.
• Participate in the development and fulfillment of all contract requirements.
• Work closely with subcontractors, creating agreements, task orders/purchase orders, and closeouts.
• Review and analyze subcontractor bids and assist Program Manager(s) with award decisions.
• Track, record, and maintain contract electronic files.
• Edit for grammar on company contracts and outside deliverables.
• Write simple letters and reports.
• Create quarterly DBE reports for Virginia, South Carolina, and others Mid-Atlantic states as assigned.
• Create bi-annual reports of small business usage for Federal contracts.

Requirements

• 3 - 10 years of relevant experience in contract administration or related field.
• Excellent writing and communication skills.
• Experience working closely with State/Federal agencies, particularly the Department of Defense.
• Proficiency in Microsoft Office Suite (including Word and Excel) and Adobe Acrobat.
• Familiarity with US (SAM.gov) system contractor registration and Virginia eVA contractor registration system.
• Basic understanding of Federal Acquisition Regulations and Virginia's Agency Procurement and Surplus Property Manual (APSPM).
• Ability to work with many managers with quick turn-around times.

Nice-to-haves

• College degree in a relevant field is desired but not mandatory.

Benefits

• Medical, dental, vision insurance
• 401k Retirement Plan
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Life, AD&D, short-term, and long-term disability
• Professional and personal development
• Generous paid time off
• Commuter and wellness benefits