Contracts & Administrative Manager

Hottinger Brüel & Kjær - Jackson, MS

Full-time - Mid Level

Hybrid - Jackson, MS

About the position

The Contracts & Administrative Manager at Hottinger Bruel & Kjaer Solutions LLC will play a crucial role in overseeing contract administration and managing a small administrative team. This hybrid position primarily supports a diverse team of engineers, data scientists, and developers, focusing on contract execution, financial oversight, and compliance with US Government regulations. The role emphasizes collaboration, integrity, and teamwork, aligning with the company's core values of being true, owning responsibilities, and aiming high.

Responsibilities

• Support contract execution for HBK Solutions LLC.
• Manage contract administration and oversight.
• Prepare cost proposals and estimates.
• Review contracts for deliverables, schedules, and costs to ensure completeness and accuracy.
• Ensure compliance with US Government regulations, including FAR/DFAR.
• Interface with legal and customer contract administrators.
• Administer subcontracts and labor rate models.
• Collaborate with sales, business development, engineering, software, and management teams.
• Oversee accounting functions including Accounts Receivable, Accounts Payable, Payroll Reconciliation, and Monthly Closing.
• Supervise a small administration team and support management activities.
• Oversee the implementation of Unanet Enterprise Resource Management.

Requirements

• US Citizen (Requirement - no exceptions)
• 4 Year degree in Business Administration with an Accounting emphasis
• Minimum of 5-7 years of relevant experience
• Experience with managing people
• Experience with Enterprise Resource Planning (ERP) software (Unanet, SAP, etc.)
• Experience with Cost Proposal (organizing, writing, and cost modeling)
• Knowledge of FAR/DFAR regulations as applicable to HBK Solutions business model
• Experience with building and managing prime contractor (customer) relationships
• High level of interpersonal skills to work independently and effectively with others
• Exceptional skills related to time management and decision making
• Good communication skills, both verbal and written
• Computer software skills including Microsoft Office
• Document management skills