Orange County Transportation Authority - Orange, CA
posted 4 days ago
The Contracts Administrator, Senior/Contract Administrator position at OCTA involves overseeing a wide range of complex technology, construction, rolling stock, professional, architectural, or engineering projects. The role is crucial in administering all phases of the procurement process for goods and services, which includes planning, budgeting, and procurement. The administrator will work closely with project managers to assess vendor performance and implement necessary changes to contractual terms. This position also requires resolving complex contract performance issues, ensuring that contracts protect the agency's interests while adhering to established policies and procedures. In this role, the Contracts Administrator will develop a deep understanding of internal customers' budgeting needs and procedures, providing procurement strategies for major projects. Responsibilities include reviewing requisitions for funding availability and account code accuracy, assisting project managers in developing scopes of work, and issuing Requests for Proposals for complex procurements. The administrator will evaluate bids, proposals, and quotations, conduct cost and price analyses, and lead negotiations to create and issue contracts and purchase orders. Additionally, the role involves ensuring contract compliance, reviewing and approving invoices, and overseeing claims and invoices submitted against contracts. The position also requires preparing complex contract amendments, revisions, terminations, and close-outs, as well as negotiating settlements for contract disputes. The administrator will compile and prepare comprehensive summaries of procurement processes for presentation to the agency's executive management team and Board of Directors. This role demands a strong understanding of contracting principles, applicable laws, regulations, and policies, along with the ability to prepare various reports and provide training and mentoring to lower-level staff. Overall, this position is integral to maintaining the integrity and efficiency of OCTA's procurement processes and ensuring successful project outcomes.