Contracts Assistant, Purchasing

$55,151 - $55,151/Yr

State University of New York - Binghamton, NY

Full-time - Entry Level

Binghamton, NY

Educational Services

About the position

The Contracts Assistant is a full-time professional role at Binghamton University, responsible for supporting the Contract Administrator in various contract-related tasks. This position involves contract preparation, coordination with legal and procurement teams, communication with stakeholders, tracking contract deadlines, data entry, reporting, and general administrative support.

Responsibilities

• Assisting in drafting and reviewing contracts to ensure they meet legal standards and company policies.
• Working closely with legal teams, procurement departments, and other relevant stakeholders to facilitate the contract approval process.
• Serving as a point of contact for internal and external parties regarding contract-related inquiries and issues.
• Monitoring contract timelines, renewals, and expiration dates, notifying review groups and relevant parties of upcoming deadlines.
• Inputting contract data into management systems, generating reports, and analyzing contract metrics as required.
• Handling general administrative tasks such as scheduling meetings, preparing correspondence, and managing communication related to contracts.

Requirements

• Bachelor's Degree
• Personal computer literacy (Microsoft Office)
• Ability to communicate effectively, both orally and in writing and in front of small and large groups
• Detail-oriented with strong organizational skills and ability to independently prioritize workload and adapt to rapidly changing priorities
• Demonstrated ability to work independently, use initiative, follow through, and complete tasks in a timely manner.

Nice-to-haves

• Master's Degree
• Previous experience in contract processing
• Previous experience with drafting contracts and technical documents
• Familiar with a Procurement environment.

Benefits

• Equal Opportunity/Affirmative Action Employer
• Tobacco-free campus policy