Contracts Operations Coordinator

$56,160 - $62,400/Yr

Lot Management - San Diego, CA

Full-time - Mid Level

San Diego, CA

Administrative and Support Services

About the position

The Contracts Operations Coordinator will manage scheduling and provide operational and administrative support for contracts with SDCCU and First Citizens Bank. This role involves coordinating work orders, supporting project management, and serving as a key point of contact for bank contracts, with opportunities for growth within the company.

Responsibilities

• Manage scheduling for the South region.
• Coordinate and schedule all work orders efficiently.
• Conduct weekly audits of hours entered by admin personnel.
• Assist project managers by ordering materials and renting necessary equipment.
• Send completion notices for work orders to property managers and territory managers.
• Create purchase orders for materials and equipment purchases.
• Regularly update work order scopes based on actual work completed.
• Strengthen and monitor organizational internal controls, policies, and procedures.
• Prepare and complete ad hoc reporting and projects as needed.

Requirements

• 3-5 years of Coordination / Operations related tasks experience.
• Experience with an Accounting ERP software, preferably Sage 100 Contractor.
• Experience with job cost and cost accounting is preferred.
• Strong analytical and interpersonal skills, including both written and verbal communication.
• Organizational, multi-tasking, and prioritizing skills.
• Ability to maintain confidentiality and work collaboratively.

Nice-to-haves

• Experience with cost accounting is preferred.

Benefits

• PTO
• Health Insurance
• 401(k)