Controller-Bookkeeper- AP Clerk

GPAC - Miami, FL

Full-time

Miami, FL

Administrative and Support Services

About the position

The Controller-Bookkeeper-AP Clerk position in Miami is a critical role that requires a strong background in construction accounting. The successful candidate will be responsible for managing both accounts payable (AP) and accounts receivable (AR), including payroll processing, payroll reporting, and reconciliations. This position demands meticulous attention to detail and a thorough understanding of Florida lien law, as the individual will be tasked with ensuring compliance with payment requirements related to construction contracts. As an AP Clerk, the individual will manage the accounts payable process, which includes posting transactions to QuickBooks Software (QBS), managing open AP files until the check run, and securing necessary approvals from both field and office personnel. The role also involves cutting checks for the owner's signature and disbursing payments to vendors based on signed contracts, change orders, insurances, and lien releases. The AP must be kept reconciled for all open and unpaid accounts, with payments processed bi-weekly. This position is essential for maintaining the financial integrity of the company and ensuring timely payments to vendors, which is crucial in the construction industry. The company is looking for an immediate hire, emphasizing the urgency of filling this role. Candidates are encouraged to apply promptly to be considered for this opportunity. The work environment is dynamic, and the role is integral to the financial operations of the organization, making it a vital position within the team.

Responsibilities

• Manage accounts payable and accounts receivable processes.
• Handle payroll processing and payroll reporting.
• Reconcile accounts and ensure accuracy in financial records.
• Post transactions to QuickBooks Software (QBS).
• Manage open accounts payable files until check run.
• Secure field and office approvals for payments.
• Cut checks for the owner's signature.
• Disburse payments to vendors based on signed contracts and change orders.
• Ensure compliance with Florida lien law regarding payment requirements.
• Maintain reconciled accounts for all open and unpaid accounts payable.

Requirements

• Must have a construction accounting background.
• Experience in bookkeeping and accounting practices.
• Proficiency in QuickBooks Software (QBS).
• Strong understanding of payroll processing and reporting.
• Knowledge of Florida lien law and compliance requirements.
• Attention to detail and accuracy in financial reporting.

Nice-to-haves

• Experience in a similar role within the construction industry.
• Familiarity with vendor management and payment processes.