Convention Services Manager-Sales OEM

Aimbridge Hospitality - Washington, PA

Full-time - Entry Level

Washington, PA

1,001-5,000 employees

Accommodation

About the position

The Convention Services Manager is responsible for coordinating arrangements for group meetings and conventions, planning and implementing special events, and managing administrative functions for the Sales team. This role involves contract negotiations, vendor agreements, and ensuring high standards of service and organization within the hotel operations.

Responsibilities

• Coordinate arrangements for group meetings and conventions.
• Plan, coordinate, and implement special events and meetings.
• Perform initial contract negotiations and vendor service agreements.
• Maintain organized sales files and accounts coverage program.
• Complete monthly competition statistics and 'Month End' reports for the Director of Sales.
• Type and process contracts, proposals, memos, and general correspondence for sales staff.
• Assist with the administration of the checkbook accounting system as directed by the Director of Sales.
• Conduct monthly audits in the Delphi system for critical dates and discrepancies.
• Consult with client representatives to plan event details such as expected attendance and food service schedules.
• Create and distribute weekly group resumes for all sales bookings.
• Inspect rooms and displays for conformance to client needs.
• Order A/V equipment for functions as applicable.

Requirements

• High School diploma or equivalent required.
• Experience in a hotel or related field preferred.
• Proficient in Windows operating systems.
• Ability to convey information and ideas clearly.
• Ability to evaluate and select among alternative courses of action quickly and accurately.
• Ability to work well in stressful, high-pressure situations.
• Effective problem-solving skills in the workplace.
• Ability to assimilate complex information from disparate sources.
• Effective listening and understanding skills.

Nice-to-haves

• College course work in a related field helpful.

Benefits

• Medical, Dental, and Vision Coverage
• Short-Term and Long-Term Disability Income
• Term Life and AD&D Insurance
• Paid Time Off
• Employee Assistance Program
• 401k Retirement Plan
• Daily Pay option available