Coordinator 1, Business Operations, PACE and OSS

$44,448 - $45,909/Yr

Salt Lake Community College - Salt Lake City, UT

Part-time - Entry Level

Salt Lake City, UT

10,001+ employees

Educational Services

About the position

The Business Operations Coordinator at Salt Lake Community College plays a crucial role in ensuring the accuracy and efficiency of business processes related to various educational programs, including the PACE Scholarship and student success initiatives. This position involves close collaboration with program directors and stakeholders to document, improve, and communicate business processes, while also providing training and support for fiscal procedures. The coordinator is responsible for overseeing departmental operations, managing budgets, and coordinating events, all aimed at enhancing the student experience and operational effectiveness.

Responsibilities

• Coordinate departmental business operations and resources for student activities related to PACE or OSS.
• Identify, document, and implement improvements to business processes and communicate them to stakeholders.
• Facilitate communication between teams and stakeholders in the community.
• Maintain clear channels of communication for timely updates and information sharing.
• Work with budget center managers to monitor and allocate resources for departmental activities.
• Serve as a consultant to staff to ensure accuracy of business processes and adherence to policies.
• Develop and implement departmental training regarding business processes.
• Consult with staff regarding software and technology requests.
• Coordinate training with staff on fiscal and budgeting procedures.
• Process journal entries, payment requests, procurement contracts, and travel reimbursements.
• Manage budget for donor and SLCC Foundation, ensuring alignment with allocated budget.
• Assist in preparing and managing budgets, ensuring expenditures align with budget.
• Conduct monthly budget reports for departments and verify budget availability for initiatives.
• Assist the Director in preparing materials and reports for grants and funding opportunities.
• Coordinate events and programs for students in PACE high schools.
• Participate in leadership teams for OSS and PACE, contributing strategic insights.
• Monitor ongoing projects to ensure deadlines are met and address potential delays.
• Supervise part-time staff and delegate administrative tasks effectively.
• Manage the calendars of two directors and support onboarding of staff and student leaders.

Requirements

• Bachelor's degree from an accredited university or college.
• Full-time related work experience may be substituted for education on a 1:1 basis.
• Ability to identify and update processes that cause barriers to stakeholders.
• Ability to manage departmental budgets and ensure expenditures align with budget.
• Knowledge of financial reporting and fiscal procedures.
• Excellent verbal and interpersonal communication skills.
• Ability to prioritize and manage projects effectively.
• Strong technical writing skills, including mastery of Business English.
• Ability to gather information about processes from colleagues and synthesize multiple perspectives.
• Ability to work independently and accurately, meeting multiple deadlines.
• Highly organized with the ability to prioritize, multi-task, and work under pressure.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook, and Teams.

Nice-to-haves

• Directly related experience in higher education.
• Experience working in an office setting.
• Demonstrated knowledge of organizational theory and business processes.

Benefits

• Health insurance
• Retirement account options
• Paid holidays
• Professional development opportunities
• Flexible scheduling options