Coordinator (Accounting, Finance, Office Administration)

$37,440 - $41,600/Yr

Lagerlof LLP - Pasadena, CA

Full-time - Entry Level

Pasadena, CA

About the position

The Coordinator of Accounting at Lagerlof, LLP is responsible for providing direct administrative support to the accounting team, focusing primarily on accounts payable, vendor payment scheduling, invoice organization, transaction coordination, filing, record keeping, and general accounting support as assigned. This role is crucial in ensuring the efficient operation of the accounting department, and the Coordinator will work closely with the Supervisor of Account Payables (AP) and the Controller to maintain high standards of accuracy and efficiency in financial operations. The Coordinator will embody the core values of Lagerlof, LLP, which include Integrity, Hard Work, Excellence, and Team, and will contribute significantly to the overall performance of the organization. In this position, the Coordinator will act as the primary administrative resource for the accounting team, collaborating with other finance team members to ensure timely and accurate processing of invoices and vendor coordination. Responsibilities include maintaining and updating system files and databases for documentation, ensuring diligent AP operations, and supporting the preparation of AP performance reports for firm leadership. The Coordinator will also be responsible for filing and organizing documents in accordance with GAAP, reconciling AP records with bank statements, and maintaining effective communication with vendors. Additionally, the Coordinator will conduct internal audits and analyses as directed by supervisors, ensuring that all tasks are completed in a timely and organized manner. The role requires a proactive approach to problem-solving and a commitment to maintaining the highest standards of financial integrity. The Coordinator will also participate in cross-departmental planning and volunteer efforts, contributing to a positive and collaborative workplace culture.

Responsibilities

• Act as primary administrative resource to the accounting team, focusing on invoice processing, vendor coordination, and record-keeping.
• Maintain and update system files and databases for documentation such as vendor records, financial reports, vendor correspondence, and invoices.
• Ensure diligent Accounts Payable (AP) operations, including processing payments, verifying revenues, and reconciling invoices.
• Support supervisors in preparing AP performance reports for firm leadership, including trends and recommendations for improvement.
• File and organize documents in accordance with GAAP and supervisor direction.
• Provide administrative support in reconciling AP records with bank statements to ensure proper recording of payments.
• Ensure accurate and timely financial statements as requested.
• Conduct internal preliminary audits, analysis, and reports as directed by supervisors.
• Demonstrate Lagerlof, LLP's core values and participate in cross-departmental planning and volunteer efforts.

Requirements

• Minimum of 1 year of experience in finance, accounting, business administration, or customer service.
• High School Diploma/GED required; Associate's degree preferred.
• Experience in organizing key information and documents with adherence to policies and protocols.
• Demonstrated ability to prioritize work, manage time, and organize tasks effectively.
• Proficient communication skills (written and verbal) with ability to read, interpret, and organize information accurately.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint, Microsoft Teams) and Adobe Acrobat.

Nice-to-haves

• Certification related to law, customer service, business administration, or relevant fields.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k)
• 401(k) matching
• Paid time off